TEAM ASSISTANT
Location: Bristol
Type: Hybrid
Salary: £24,000 - £28,000
Our client, a dynamic, reputable, and established real estate consultancy, is looking for a Team Assistant to support their growing team. This is an exciting opportunity for someone who has excellent document production skills and wants to progress their skills further.
Responsibilities:
1. Provide administrative support to allocated Directors/Senior Associates, including diary management, processing of expenses, travel bookings, and other ad hoc tasks.
2. Produce all client documents and reports to a high standard.
3. Create and amend documents from mark-ups.
4. Produce all documents using company style and ensure they are formatted correctly.
5. Troubleshoot problem documents.
6. Manage any changes to house style (rebranding, etc.).
7. Preparation of draft emails.
8. Proofread documents for quality.
9. Manage the lifecycle of document production through to delivery.
10. Creation and ongoing maintenance of document templates.
11. Produce reports according to the service standards.
12. Support the wider support team with ongoing recommendations for improvements to the service offering.
13. Manage deadlines and ensure all updates are collated by the client deadline.
14. Ensure the appropriate use of version control.
15. Ensure all documents are saved into the DMS.
16. Use dictation workflows to transcribe emails, letters, etc.
17. Ad hoc tasks may be delegated by Service Coordinators/PAs.
18. Provide support to all operational teams including CV production, Presentations, Visio, HR templates, BD, DT.
19. Support Digital Transformation with testing Office upgrades and template solutions.
Requirements:
1. Previous experience within a similar professional services role, ideally within the same industry.
2. Advanced Office 365, particularly Microsoft Word, Excel, and PowerPoint.
3. Excellent communication skills and attention to detail.
4. Experience working with a document management system (SharePoint would be beneficial).
5. Experience using dictation and workflow tools.
6. Friendly and approachable.
7. Excellent client service skills.
8. Ability to work to deadlines and meet KPIs for document turnaround.
9. Strong organisational skills and ability to multi-task under pressure.
10. Fast and accurate typing skills.
11. Microsoft Office Specialist or equivalent certification would be beneficial.
What's in it for you?
1. The chance to join a fantastic team.
2. Great career progression.
3. Excellent benefits.
May & Stephens Ltd is acting as an Employment Agency in relation to this vacancy. #J-18808-Ljbffr