Building/Site: CARDIFF CHURCHILL HOUSE CARDIFF, CF10 2HH, NPS 25 CONWAY ROAD COLWYN BAY, LL29 7AA, NPS 7A-7B WATER STREET CARMARTHEN, SA31 1PY, NPS CAERNARFON PROBATION OFFICE, LL55 1BN, NPS FORMER POST OFFICE PONTYPRIDD, CF37 1BA, NPS USK HOUSE NEWPORT, NP20 2AG, NPS WREXHAM TECHNOLOGY PARK WREXHAM, LL13 7YX
Please note: Some of our MoJ Office locations, such as our Liverpool Justice Collaboration Centre, require higher levels of National Security Vetting. The MoJ is working to open more Justice Collaboration Centres and Justice Satellite Offices over time.
Grade: Other
NPS Pay Band: 2 National
Post Type: Permanent
Working Pattern: Full Time, Part Time
Role Type: Administration / Corporate Support
Will the successful applicant have line manager responsibilities? No
This is a divisional administrative role based in the NPS regional office. The job holder reports to the Divisional Support Hub Manager and supports the provision of business specific and transactional office based activities across the regional NPS Division.
The job holder works collaboratively with other team members to provide the whole range of administrative support services required. The job holder may be expected to support a number of teams/functions within the operational area and is expected to have sufficient knowledge of at least one other role to be able to offer support and cover during annual leave and sickness absence.
This is a fantastic opportunity to join the Divisional Hub Team for Probation Service Wales. This role offers a blend of home working and office working. You will be key to administrative tasks such as procurement, redacting information, recruitment, minute taking and management support. This is a new and evolving role which will provide a critical service to the organisation.
Overview of the job
The job holder will be required to carry out the following responsibilities, activities and duties:
Responsibilities, Activities & Duties
Business Services support
Provide a full range of support services to the PS Division, which will include the provision of a broad range of administrative functions as determined by the Divisional Support Hub Manager but which may include:
* HR
o Absence management recording
o Vetting administration and co-ordination
o Appraisal, reward and recognition recording
o Gift & Hospitality register updating
o Training administration
o Maintaining up to date divisional organisational charts
o Health & Safety administrative support
* ICT
o Change requests processing
o Local information management using established Probation systems
o Quantum point of contact
* Procurement
o Assisting with the design, development and maintenance of computerised and manual records
o Administering room bookings, meetings and events
o Responding to external and internal telephone enquiries and personal callers
o General Office Administration
o Handling printing requests
o To deal with sensitive and confidential data in accordance with data protection requirements
* Providing information, feedback and advice
• Influencing and persuading
• Participate in meetings where appropriate
• Using appropriate skills, styles and approaches
Enhance your own performance
* Manage own resources and professional development
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alternations and additional tasks of a similar level that may be necessary.
Behaviours
* Changing and Improving
* Leadership
* Working Together
* Managing a Quality Service
* Delivering at Pace
Technical requirements
* NVQ Level 2 or equivalent, and RSA III (gained or working towards) or equivalent qualification such as CLAIT Advanced
* IT Skills: Microsoft: Word, Excel, Outlook, and PowerPoint.
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home (please be aware that this role can only be worked in the UK and not overseas).
For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office.
The MoJ offers a range of benefits:
Annual leave is 25 days on appointment and will increase to 30 days after five years’ service, plus public holidays.
Pension
The National Probation Service is covered by the Local Government Pension Scheme (LGPS) run through the Greater Manchester Pension Fund (GMPF).
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
All candidates are subject to security and identity checks prior to taking up post.
As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace.
This job is broadly open to the following groups:
* Nationals of the Republic of Ireland
* Nationals of Commonwealth countries who have the right to work in the UK
* Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
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