Role: Finance Manager - Medical Device Manufacturing Centre
Grade and Salary: Grade 7, £36,924 - £46,485 per annum (pro-rata)
FTE and working pattern: 0.5 FTE, 17.5 hours per week
Contract: Fixed term - 18 Months
Holiday Entitlement: 33 days annual leave plus 9 buildings closed days (and Christmas Eve when it falls on a weekday) (pro-rata)
About the Project
The Medical Device Manufacturing Centre, MDMC, was initially funded by the European Regional Development Fund in 2020 as a consortium of 4 universities. In 2023 it received continuing and enhanced funding from Scottish Enterprise, extending its activities with additional staff at the partner universities, and inclusion of an additional partner, the University of Dundee.
MDMC supports Scottish companies in the translation of medical device concepts through to small batch commercial prototypes. It provides medical device developers and manufacturers with the advice, technical expertise, and facilities essential for companies that are seeking to translate medical device concepts to commercial products. The mission of MDMC is to provide expert advice on manufacturing, engineering, regulatory issues and funding, coupled with technically supported access to manufacturing facilities.
Purpose of Role
The Finance Manager will report directly to the MDMC Manager and Director and work closely with the MDMC Project Manager to deliver the required reporting to Scottish Enterprise. They will also work with the Head of Research Finance to comply with institutional standards.
The MDMC is supported by a £3.6M award from UKRI and additional in-kind support from the universities with a total value of £10.5M. The Finance Manager is responsible for the financial management of the MDMC, including the timely submission of finance claims for all MDMC university partners to Scottish Enterprise, including the required supporting evidence.
Key Duties & Responsibilities
* Manage and control all aspects of the financial administration, reporting and claims of the MDMC, including claims from partner institutions.
* Ensure timely reconciliation, preparation and submission of claims, invoices, financial reporting to funders in accordance with their terms and conditions and within timelines agreed with the funder.
* This includes the reconciliation and monitoring of eligible expenditure, compilation of claims, quarterly reviews, invoices, expenditure statements ensuring compliance to related regulations and terms and conditions.
* Maintain clear and accurate records for audit purposes, both internally and externally, complying with funder requirements.
* Provision and interpretation of financial reporting for the MDMC Management Team, and the Executive Group.
* Understanding and provision of advice, support and training on grant conditions and project accounting to Investigators and administrators, ensuring compliance and adherence to any specific terms of the project.
* Liaise with external partners, including collaborating institutions, funding bodies and auditors.
* Attending the weekly team meeting and meetings with executive group and other stakeholders as required.
Essential & Desirable Criteria
Essential
* Educated to first degree level or equivalent/equivalent practical experience in the workplace.
* Experience of working within financial management within a research environment.
* Previous experience of using Oracle Fusion, or extensive experience using a similar accounting software system.
* Proven relevant experience in research finance management which will have been acquired over several years.
* Ability to manage budgets.
* Good knowledge and understanding of relevant legal, statutory and governance applications and turning them into good practice.
* Excellent interpersonal, influencing and presentation skills, able to understand and communicate complex issues effectively.
* Experience of working closely with stakeholders across all levels of the organisation.
* Ability to research, analyse and present complex information effectively with good attention to detail.
* High level organisational skills with the ability to prioritise major developments and to function effectively in a pressured environment.
Desirable
* Professional Qualification or membership of Professional body.
* Experience of working in Higher Education.
How to Apply
Applications can be submitted up to midnight (UK time) on Sunday 01 December 2024.
Please submit your CV via the Heriot-Watt on-line recruitment.
We welcome and will consider flexible working patterns e.g., part-time working and job share options.
Heriot-Watt University is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected, trained, promoted, appraised, and otherwise treated on the sole basis of their relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all.
Heriot-Watt University values diversity across our university community and welcomes applications from all sectors of society, particularly from underrepresented groups.
About Heriot-Watt University
At Heriot-Watt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team.
Our flourishing community will give you the freedom to challenge and to bring your enterprising mind and to help our partners with solutions that can be applied now and in the future. Join us and Heriot Watt will provide you with a platform to thrive and work in a way that also helps you live your life in balance with well-being and inclusiveness at the heart of our global community.
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