Employer: University Hospitals of North Midlands NHS Trust
Employer type: NHS
Site: UHNM
Town: Stoke on Trent
Salary: £24,071 - £25,674 pro rata per annum
Salary period: Yearly
Closing: 29/12/2024 23:59
Admin Support (Team Secretary)
Band 3
Job overview
**Previous applicants need not apply**
Admin Support (Team Secretary)
27 hours per week
Due to the promotion of the current post holder, we have a great opportunity for a highly motivated person to join our Admin Team working in the Pharmacy Directorate at the University Hospital of North Midlands Trust.
Based in the Pharmacy Department at the Royal Stoke University Hospital of North Midlands, this post will support the Pharmacy Senior Management Team in ensuring all of the deadlines and turnaround times are met. The post holder will offer support in times of absence to ensure service delivery suffers no disruption.
This is an ideal post for someone with administration experience looking to work in a small, busy, friendly team.
Main duties of the job
Key tasks include:
* Providing administrative and secretarial support to the Senior Management Team and the Pharmacy Directorate.
* Supporting work for the education and training of staff and workforce initiatives as directed by the Clinical Director of Pharmacy.
* Proactively supporting the Pharmacy Administration and Clerical Team to ensure efficient service delivery.
The applicant must be extremely flexible in their approach to work and able to work as part of a team towards ensuring all targets and deadlines are achieved.
Working for our organisation
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we serve around three million people and are highly regarded for our facilities, teaching, and research.
We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected.
Detailed job description and main responsibilities
For further information on this vacancy, please see the attached Job Description and Person Specification or contact Tracey as detailed below.
Person specification
Essential Qualifications
* 4 GCSE (C and above including Maths and English) or equivalent
* DSE Assessor
Knowledge, Skills, Training and Experience
* Development and maintenance of robust systems for effective administration and organization.
* Demonstrable experience of working in an office environment.
* Confidence/experience in Business Admin.
* Taking minutes and using audio transcription to type documentation.
* Diary Management.
* Ability to work as an effective team member.
* Good communication skills – written and oral.
* Knowledge of Health and Safety in the Workplace.
* Competent in Microsoft Word, Excel, Outlook, Intranet, and Internet.
* Ability to deal confidently with healthcare teams and members of the public.
* Ability to work unsupervised and within departmental guidelines/SOPs.
* Pride in establishing and maintaining high standards of work and attention to detail.
* Experience in a healthcare setting.
* Knowledge of NHS policies.
* Experience of preparing and managing rotas.
Important information about your application
* All correspondence will be sent via the email address you applied from. Please check your emails regularly.
* References - please provide email addresses for all referees for the last three years of employment.
* We are committed to equality of opportunity and welcome applications from everyone.
* Flexible working will be considered in line with Trust policies.
* New recruits are required to pay for their DBS check prior to starting if the role requires it.
University Hospitals of North Midlands NHS Trust (UHNM) has been awarded the Gold Award for proudly supporting those who serve. We actively encourage applications from the Armed Forces community.
At UHNM, we receive a high volume of applications for many roles, and we reserve the right to close any advert early, therefore please apply without delay!
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