We are delighted to announce new opportunities to join our talented team at Taylor Howes Designs.
Overview of Role
* Primary Support to the Head of Design (80%)
* Act as the main point of contact for internal team, clients and suppliers.
* Acting as gatekeeper and preempting any duties.
* Assist with occasional ad-hoc tasks to support the smooth running of daily operations.
* Assisting with Head of Design’s personal admin, including lifestyle bookings and personal tasks as required.
* Assisting with Head of Design’s personal post.
* Attend design meetings or PR meetings to take minutes and follow up on actions.
* Completion of monthly corporate card statements and processing expenses.
* Confident and efficient handling of client liaison both telephone and written, ensuring timely responses.
* Coordinate with design teams to ensure seamless communication and collaboration.
* Daily email account management – flagging and monitoring all urgent enquiries.
* Extensive diary management – liaising with clients, building rapport and booking meetings.
* Full administrative support, prepare presentations and documents as required, including handling confidential information.
* Liaise with the CEO’s EA with the organisation of TH events where required.
* Liaise with the Howes & Landino Team and raise tasks required for the Head of Design.
* Liaise with the Office & HR Manager regarding the Head of Design’s training sessions.
* Maintain Head of Design’s design archives and reference materials.
* Maintaining stationary supplies and filing for the Head of Design.
* Suggesting guest lists for talks, dinners, and other events, where required.
* Support with weekly timesheets to ensure accuracy and timely processing.
* Travel arrangements including personal flights and holidays as well as business travel.
Support for the Director Leadership Team (20%)
* Act as a liaison between Directors ensuring smooth communication.
* Assist the Directors with scheduling, travel planning, and meeting coordination as required.
* Help manage and streamline processes to improve efficiency for the Directors.
* Organise the Directors ‘away day’ ensuring the itinerary is seamless and communicated. Prepare minutes or documents and presentations required for the Directors Meeting.
* Provide administrative support for team-wide initiatives and projects where required.
* Support ad-hoc tasks for the Directors where needed.
* Support with weekly timesheets to ensure accuracy and timely processing.
New Business Admin
* Assist with diary management as required for Associate Directors, Directors, Operations & New Business Consultant.
* Compile and print required documentation for all new business meetings.
* Initial research into prospective clients and leads.
* Liaise with Head of Business Development to keep the enquiry tracker updated.
* Liaise with Marketing Manager to maintain TH portfolio on iPads.
* Respond to initial website enquiries.
* Type and record business meeting minutes were attended.
* Type and record meeting minutes from new business/client meetings.
Qualities
* A hard working, conscientious and highly organised approach with an eye for detail with a friendly and approachable manner.
* A strong team player and ability to interact with daily visitors/clients/wider team.
* An appreciation for the Company’s ethos and ways of working.
* An enthusiasm for continual learning and a drive to progress and learn.
* An enthusiastic and positive approach with a high degree of motivation.
Skills/Knowledge
* Excellent written and verbal communication skills.
* Great soft skills and emotional intelligence.
* Independent approach to work.
* Intermediate knowledge of Microsoft Suite (Word, Excel, PowerPoint, Office).
* Proficiency in Adobe Creative Suite (InDesign is essential) with the ability to create polished and visually compelling materials.
* Proven experience as an Executive Assistant, ideally within the interior design industry or within similar creative industries.
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