Job Title: Administration Assistant
Department: Finance
Reports To: Administration Manager
Location: Aghalee, Co. Armagh
Length of contract: 1 year
Our Ideal Person
Are you detail-oriented, highly organized, and passionate about supporting financial operations? We are seeking an enthusiastic and proactive Administration Assistant to join our Accounts Receivable team. The ideal candidate will possess strong administrative skills, a keen eye for accuracy, and the ability to handle multiple tasks efficiently in a fast-paced environment. If you thrive in a collaborative team setting and have a positive, solution-driven attitude, this is the perfect opportunity for you to make a meaningful impact and grow within a dynamic organization.
Duties and Responsibilities
*
o Invoicing daily jobs
o Weekly invoicing
o Checking PO numbers and rates (following up with missing PO numbers)
o Liaising with other departments and customers
o Price checking and inputting into Transpass
o Monthly customers E.T.S update (emission charges)
o Updating rate cards for transport costs
o Adhoc invoices
o Dealing with email queries
o Dealing with phone calls/screening calls
Knowledge, Skills and Experience required
Essential:
* Minimum of 1 years experience in an administration role, preferably within a financial environment
* Experience dealing with multiple requests at once
* Strong working knowledge of Microsoft Office
* Strong verbal and written communication skills
Desirable:
* Experience within an financial department
* Familiarity with basic accounts receivable functions i.e. invoicing, payment processing etc.
* Experience using account software i.e. Sage
Note: This description is intended to be a guide of what duties are most likely to be but should not be taken as a definitive list. Hannon reserves the right to vary duties and add duties as they deem necessary.
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