Main area: Administration
Grade Band: 5
Contract: 12 months (Fixed term from 1st April to 29th March)
Hours: Full time - 37.5 hours per week
Job ref: 251-CORP3200-CPL
Employer: Hampshire Hospitals NHS Foundation Trust
Employer type: NHS
Site: Basingstoke
Salary: £29,970 - £36,483 pa pro rata
Salary period: Yearly
Closing: 18/12/2024 08:00
Interview date: 07/01/2025
Clinical Placement Management System Administrator and Trainer
Band 5
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
Job overview
This role is only open to applicants that currently work within an NHS Trust within the Hampshire and Isle of Wight Integrated Care System (HIOW ICS).
This is an opportunity to work across Hampshire and IoW in a system-wide role that will provide ongoing administration, maintenance and training for the Clinical Placement Management System (InPlace Network).
Main duties of the job
The role will work across key stakeholders to undertake the following:
* In partnership with placement providers undertake work to support the maintenance of the clinical placement management system across HIOW.
* Take responsibility for any required new implementation of the clinical placement management system.
* Provide ongoing and bespoke training on the clinical placement management system to all stakeholders.
* Maintain key working relationships and account management with Quantum IT.
* Provide ongoing super user support and expertise through direct communications and a user group network.
* Develop new functionalities as directed by Clinical Placement Management system steering group.
Working for our organisation
Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester, and Andover War Memorial Hospital.
Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.
We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors.
Detailed job description and main responsibilities
For further information about the job role, please refer to the attached job description and person specification document.
Person specification
Training & Qualifications
* NVQ (QCF) Level 3 (including apprenticeships) or equivalent in Business Administration.
* ICT Level 2 or equivalent (ECDL Parts 1&2, CLAIT) and confident in using Microsoft applications.
* Or Educated to a degree level or equivalent qualification or level of experience.
* Experience in project management and/or experience of NHS change management processes.
Experience & Knowledge
* Completing tasks given by a number of different people/teams working to similar deadlines.
* Working with complex databases.
* Develop and implement administrative systems to ensure efficiency.
* Experience of producing and presenting reports.
* Experience in managing staff.
* Knowledge of educational structures.
* Experience of using Oracle.
* Experience of working in an NHS environment.
Skills & Ability
* Ability to manage and prioritise sometimes conflicting workloads.
* Excellent organisation and time management skills.
* Excellent written and verbal communication skills.
* High degree of accuracy in data entry and typing.
* Ability to work on own initiative and be proactive and to work unsupervised.
Our commitment to you:
We are committed to equality and diversity in both the provision of our services and how we recruit and manage our staff. Applications are encouraged from everyone with the necessary attributes for the job, irrespective of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy and maternity.
Happy to Talk Flexible Working - all requests for flexible and part-time working will be considered.
The paperwork:
* HHFT is committed to putting the safety and care of our patients first – as well as helping us to protect you and your colleagues. Therefore, we would recommend that you are vaccinated against COVID-19 and that you understand that we are treating COVID-19 positive patients within our services.
* Shortlisted candidates will be contacted at least 5 working days before the scheduled interview date. Applications will be submitted directly into our preferred third party recruitment system (Trac). All subsequent information regarding your application will be generated from apps.trac.jobs via email - please ensure to check your junk/spam folders.
* All new staff will be subject to a probationary period covering their first six months in post.
* In compliance with Part 7 of the Immigration Act 2016, all applicants must be able to communicate fluently in English to an appropriate standard which will be assessed as part of the selection process.
* This vacancy may close before the current listed closing date. If you intend to apply you are advised not to delay submitting your completed application.
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