Job Details: Procurement and Third Party Assistant
Full details of the job.
Vacancy Name: Procurement and Third Party Assistant
Employment Type: Full-Time
Location: Milton Keynes
At MIB, our people are passionate about making roads safer by getting uninsured and hit-and-run drivers off our roads. Working in partnership with the Police, Insurers, and Government, our collective aim is to make it a thing of the past. Until that’s accomplished, we’re here to compensate victims quickly, fairly, and compassionately.
Last year, we helped more than 42,000 people struck by uninsured and hit-and-run drivers and paid over £400 million in compensation to support victims in rebuilding their lives.
We're looking for a Procurement and Third-party Assistant to join our team! The purpose of this role is to support the delivery of procurement and third-party management activity for medium and low-risk third-party engagements while also supporting the implementation and ongoing operation of the third-party risk management (TPRM) framework across the MIB. You will be responsible for ensuring third-party data held within relevant systems is complete, accurate, and up-to-date, as well as producing regular reporting outputs for input into TPRM governance and oversight committees to support ongoing TPRM compliance monitoring.
Responsibilities
* Support the implementation and ongoing operation of the TPRM framework at MIB, managing risk and driving value from key third-party service providers.
* Provide day-to-day administrative support to the Procurement and Third Party Management team, including managing a shared mailbox, producing documents, arranging meetings, taking minutes, raising purchase orders, and processing invoices.
* Process timely and accurate data entries in critical systems, including Docusign, One Trust, Netsuite, and Service Now.
* Perform due diligence checks on third parties as required and ensure that new third-party requests have been reviewed by all required parties in the system before being progressed.
* Ensure that new third parties are entered into the Finance system (Netsuite) and old third parties are removed or inactivated in a timely manner.
* Keep the third-party information within the ServiceNow contracts database accurate, complete, and up to date at all times.
* Perform routine periodic checks on the data within the third-party contracts database for completeness and accuracy.
* Support the implementation and ongoing operation of a TPRM governance framework by producing data extracts and management reporting for submission to the working group and/or steering committee.
* Support relevant TPRO and TPAE with Procurement and third-party management support in line with the TPRM framework for medium and low-risk third-party engagements.
* Contribute to the delivery of cost reductions, efficiencies, and value opportunities through the delivery of Procurement and third-party management activity.
* Develop and deliver TPRM training materials, workshops, and training sessions across the business.
* Build and maintain positive relationships with internal stakeholders throughout the business, including those at a senior leadership level.
* Identify and implement process and system enhancements as required to drive TPRM maturity and ongoing continuous improvement.
Qualifications and Skills
* Previous administrative experience including data entry, minute-taking, and managing the administration of databases.
* Experience within Procurement and/or Third Party Management.
* Highly organized and able to effectively prioritize competing demands, deliver according to committed timelines, and work on own initiative.
* Highly computer literate, including advanced Excel, Word, and PowerPoint skills.
* Detail-oriented and diligent, completing tasks to a consistently high-quality standard.
* A collaborative team player, who takes accountability for delivery of owned tasks and contributes to the collective success of the team.
* Good communication skills and confident in dealing with internal and external stakeholders.
We believe in a workplace where everyone can be themselves. Through our different ideas, personalities, and experiences, we redefine what is possible every day. Regardless of your color, age, race, gender, sexual orientation, or anything else you consider yourself to be, there is a place for you at MIB.
If you think big, love a challenge, and want to make a difference in people’s lives, we want to hear from you.
Salary: £30,000 - £35,000 per annum depending on experience
Grade: 10
Hours: 35 hours per week (Monday - Friday)
IT kit supplied to you
£320 (before tax) start-up allowance
Hybrid working: 2 days in the office per week from our Milton Keynes office, MK14
Other Benefits include:
* Contributory Group Stakeholder Personal pension scheme
* Life Assurance
* Employee Incentive Scheme
* 23 days holiday (plus public holidays)
* Holiday purchase scheme
* Sports and Social Club
* 24/7 Employee Assistance Programme
* Free access to online tools to support mental and physical health
* Enhanced maternity, paternity, and adoption leave
* 1 volunteer day each year and charity matched funding scheme
For more information, take a look at our role pack HERE.
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