Operations Coordinator (19459) Ipswich, England
Salary: GBP25000 - GBP27000 per annum
Opus People Solutions are seeking an Operations Coordinator for a multi-award winning business in the heart of Ipswich. This role is a 12 month fixed term contract with potential to be permanent.
We are seeking a highly organised and proactive Operations Coordinator to provide comprehensive support to a Group of Associate Directors in the UK with project administration, dynamic diary management, travel, and meeting coordination. The ideal candidate will be a self-starter with exceptional communication skills and the ability to manage a variety of tasks efficiently. This role requires discretion, adaptability, and a strong sense of confidentiality.
Your main responsibilities will be to:
* Maintain and organise the AD’s/Directors calendars, scheduling meetings, meeting rooms, appointments, and travel arrangements.
* Handle confidential and sensitive information with the utmost confidentiality and discretion while supporting tight deadlines with projects.
* Manage emails, phone calls, and written correspondence on behalf of the AD’s/Directors.
* Draft and proofread documents, reports, and presentations.
* Arrange domestic and potentially international travel, including flights, train journeys, accommodations, transportation, and visas.
* Prepare itineraries and travel packs, ensuring all necessary documents are in order.
* Perform general administrative tasks such as filing, data entry, and record-keeping.
* Work closely with Finance to prepare ADs/Directors expense reports and manage expense tracking.
* Handle professional errands as needed.
* Provide a range of information, research, and reports as required; this may include processing financial or statistical information.
* Manage the AD’s/Directors e-mails accordingly, especially upon request during annual leave. Screen and respond to emails, redirecting or flagging important messages.
The good bit, the benefits:
* 25 days annual leave plus bank holidays, increasing to 26 after a year of service.
* 2 months full sick pay plus an additional 2 months half sick pay.
* Royal London Salary Sacrifice Pension Scheme.
* Job related training plus personal development opportunities.
Don't miss out, apply today!
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