Warrington Job Summary As a Digitisation Assistant in the Hillsborough team you will be welcomed into a dynamic and inclusive directorate working to undertake digitisation of historical material, following appropriate preservation and digitisation standards, relating to the Hillsborough Stadium Disaster of 1989 and its aftermath. The IOPC is on a journey to develop its culture, perspectives and ethos to support the organisation’s core outcomes and this is your opportunity to enter into the varied world of IOPC digitisation, allowing you to develop your mindset and approaches to contribute to improving the police complaints system in England and Wales. The post holder will undertake quality assurance of digitised records, searching a range of systems to assess duplication, also assist with the ongoing investigation. Job Description To undertake the digitisation of the Hillsborough archive material, for which the IOPC are custodians, ensuring appropriate digitisation and preservation standards are adhered to and the safety of and appropriate handling of the record at all times To ensure the integrity of the historic archive material relating to the Hillsborough Stadium Disaster and its aftermath is maintained by locating, retrieving and re-shelving records in a timely and accurate manner To quality assure all scanned records, through searching through a range of systems including databases and spreadsheets utilised by IOPC To ensure at all times that information contained within the collections is managed lawfully under the terms of the Data Protection and Freedom of Information Acts. To safeguard information and ensure it is not released unlawfully or restricted unnecessarily To perform audits of digitised material to ensure the completion of the digitisation project and to determine the quality of the records of this digitised material, providing suggestions for improvements and quality assurance. Including audio visual material held on removeable media, ensuring digital continuity and preservation is maintained for future posterity. To assess the risks of this content and assisting in the migration of this content to a secure format. At all times adhering to the IOPC Digital Continuity Police and Hillsborough Retention Schedule (in development) To quality assure the redactions work of Legacy Team Members, to ensure all file names and scan quality have remained of a high standard and nothing has been changed or altered in error To undertake the digitisation of the Hillsborough archive material, for which the IOPC are custodians, ensuring appropriate digitisation and preservation standards are adhered to and the safety of and appropriate handling of the record at all times To ensure the integrity of the historic archive material relating to the Hillsborough Stadium Disaster and its aftermath is maintained by locating, retrieving and re-shelving records in a timely and accurate manner To quality assure all scanned records, through searching through a range of systems including databases and spreadsheets utilised by IOPC To ensure at all times that information contained within the collections is managed lawfully under the terms of the Data Protection and Freedom of Information Acts. To safeguard information and ensure it is not released unlawfully or restricted unnecessarily To perform audits of digitised material to ensure the completion of the digitisation project and to determine the quality of the records of this digitised material, providing suggestions for improvements and quality assurance. Including audio visual material held on removeable media, ensuring digital continuity and preservation is maintained for future posterity. To assess the risks of this content and assisting in the migration of this content to a secure format. At all times adhering to the IOPC Digital Continuity Police and Hillsborough Retention Schedule (in development) To quality assure the redactions work of Legacy Team Members, to ensure all file names and scan quality have remained of a high standard and nothing has been changed or altered in error Person specification Essential Experience Experience of handling and working with archive material, and document production Experience of digitisation of archival material Experience of quality assurance Understanding of archive cataloguing standards and principles, including ISAD(G) Ability to retrieve detailed information from sources accurately Experience of working with information within a Data Protection and Freedom of Information environment Experience of working with discretion, confidentiality and sensitivity Experience of working to tight deadlines and adjusting working practices accordingly Knowledge of relevant legislation, standards and procedures in relation to collections management Proven experience of working effectively in a team environment Ability to work independently with minimal supervision Experience of having worked with multiple time demands and deadlines, exercising judgement on time management Desirable Experience Experience of researching the HOLMES 2 database for investigation material Experience of using Relativity Experience of digital preservation Behaviours We'll assess you against these behaviours during the selection process: Delivering at Pace Alongside your salary of £28,665, Independent Office for Police Conduct contributes £8,304 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. 27.5 days paid annual leave (increasing with service to 32.5 days) Options to carry over, buy or sell annual leave Civil Service pension Civil Service maternity leave package PAM employee assistance programme Access to Civil Service Sports Council (CSSC) membership Cycle to work scheme Opportunity to enjoy the latest home and electronics in a more affordable way provided by Vivup Car Leasing Scheme Staff networks focused on each of the protected characteristics – run for staff, by staff: Enable Network, Welsh Network, Pride and LGBTQI Network, Sex and Family Network, Race, Religion and Belief Network Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity behaviours Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. We'll assess you against this Executive Officer (EO) Level behaviours during the selection process: Delivering at Pace This vacancy is using Success Profiles, to find out more, please click here. Throughout the recruitment process we will also assess your Experience, Strengths, Technical skills and IOPC Values. As part of the application process, you will be asked to complete 3 sift questions based on the essential criteria. Anticipated assessment and interview dates are likely to take place in April. Feedback will only be provided if you attend an interview or assessment. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Security Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Medical Successful candidates will be expected to have a medical. Nationality requirements This Job Is Broadly Open To The Following Groups UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service Please note this Post is NOT regulated by the Civil Service Commission. The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. Please note this Post is NOT regulated by the Civil Service Commission. The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window). Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job Contact Name : recruitmentpoliceconduct.gov.uk Email : recruitmentpoliceconduct.gov.uk Recruitment team Email : recruitmentpoliceconduct.gov.uk