Receptionist/ Administrator
Location: Shrewsbury
Type: Permanent
Hours: Monday to Friday, 8.30 am – 5 pm – 37.5 hours per week
Salary: Negotiable DOE
Prince are working in partnership with an innovative company based in Shrewsbury who require a candidate to join them on a permanent basis in the role of Receptionist/ Administrator. Our client is looking for someone who is enthusiastic, dynamic and motivated with a ‘can-do’ attitude. Being the first point of contact, you will have excellent communication skills and the ability to liaise with clients and colleagues in a professional manner.
Responsibilities and duties will include, but are not limited to:
1. Answering incoming calls and taking messages
2. Meeting and greeting guests – showing to meeting room
3. Opening and logging incoming post; administering outgoing post
4. Processing office invoices, purchase orders, and banking
5. Logging business expenses on invoicing system
6. Ordering of all office supplies
7. Taking minutes and writing up minutes of office meetings
8. Making appointments and coordinating electronic diaries
9. Providing cover for other administration staff and assisting where necessary
10. Updating client details on marketing database
11. Helping organize seminars and conferences
12. Dealing with inquiries, arranging appointments, and sending particulars when requested
13. Collation of approved suppliers (contractors) and relevant insurances
14. A range of Health and Safety duties – including H&S induction to new starters, administering online software training facility, testing and servicing fire alarms and associated items, keeping up to date PPE records
15. Responsibility for ensuring the approved contractors list is up to date
16. Undertaking Anti Money Laundering checks and keeping the internal register up to date
Skills and Experience:
1. Previous experience in an administrative position/working on a busy reception desk
2. Excellent telephone manner and interpersonal skills
3. Experience of working with Microsoft Word and Excel to an intermediate/advanced standard
4. Excellent organizational skills
5. Ability to work unsupervised and demonstrate initiative
6. Flexible, with a can-do attitude to tasks and hours
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