JOB OVERVIEW
We have a fantastic new job opportunity for a Purchasing Assistant / Buying Administratorwho has experience of working in Purchasing/Procurement/Buying, with good Microsoft Office knowledge, in particular Excel, Word and Outlook.
Working as the Purchasing Assistant / Buying Administrator you will manage supplier accounts and coordinate purchase orders accordingly.
As the Purchasing Assistant / Buying Administrator you will also assist with day to day queries, travel arrangements and updating the ERP system.
APPLY TODAY
If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review.
DUTIES
Your duties as the Purchasing Assistant / Buying Administratorinclude:
1. Prepare completed requisitions in ERP System for approval with all the correct information (department codes, financial codes etc.)
2. Convert approved requisitions into Purchase Orders and email to suppliers
3. Convert Master Planning Purchase Orders for approval
4. Maintain and action buying office emails from employees that do not have access to the ERP System. These can be items to be purchased via Company Credit Card or by ERP Purchase Order
5. Source suppliers and negotiate prices with new and existing suppliers
6. Maintain new and existing supplier details when advised of changes within the ERP System (All price changes on SKU’s MUST be authorised by a Director first)
7. Liaise with suppliers to ensure that deliveries will be made to agreed schedules
8. Monitor stock levels in ERP System to ensure no shortages of SKU’s
9. Manage returns procedure within ERP System
10. Ensure suppliers are notified of goods to be returned and arrange the timely collection with all internal customers notified
11. Regularly check levels on stocked Indirect Supplies (Packaging, Office Supplies, Printer Cartridges, Toners etc.) to maintain correct levels
12. Assist with any day-to-day queries
13. Organise Travel arrangements for employees
14. Order and distribute all employee clothing and shoes. Arrange employee payments for clothing with department managers, credit control and finance
15. Maintain continuity of leasing of company vehicles
16. Create monthly report for Purchasing Manager detailing all activities and savings
CANDIDATE REQUIREMENTS
17. Experience working within a Purchasing/Procurement/Buying department
18. Good IT skills, using Microsoft Word, Excel and Outlook
19. Experience of working with an ERP system would be beneficial
20. Able to work on own initiative as well as within a team
21. Able to prioritise workload and meet deadlines
BENEFITS
22. Auto enrolled into the Stakeholder Pension Scheme (company contributes 4%)
23. 28 days holiday (including statutory), rising by one day every year over five years, with each completed year of service
24. Life Assurance covering your annual salary
25. Subsidised canteen offering freshly cooked meals and sandwiches every day
26. Free car parking
27. Access to the Employee Assistance Programme, offering counselling support, legal guidance, and medical advice from qualified nurses, for you and your immediate family
28. Mental Health First Aiders available to provide support and guidance
29. Discounted Gym Membership
30. Discounted Blinds and Shutters, upon successful completion of your Probationary Period
31. Free Flu Jab voucher every Autumn
32. Christmas Savings Scheme
33. NHS Health Checks