Post Title: Finance Assistant
Reporting to: Finance Officer
Responsible for: To assist in the provision of a consolidated finance function to the Academy Trust by undertaking a range of financial, administrative and clerical duties, in accordance with the Trust’s internal control framework.
Scale: Scale 4 £25,907- £27,592
Disclosure Level: Child Workforce - Enhanced, Childs Barred list
Main Duties
• Contribute to the development of a strong internal control framework to keep the Trust’s cash and other assets safe and secure;
• Ensure consistent implementation of the internal financial control framework and other financial policies and procedures across the Trust;
• Process purchase and sales orders;
• Process purchase invoices, ensuring payments are made in a timely manner;
• Maintain the Trust’s database of approved suppliers;
• Maintain the Trust’s purchase and sales ledgers, nominal accounts and cash book;
• Provide support and guidance on the Trust’s on-line payments system;
• Assist with processing staff expense claims, claims for additional hours and absence returns in a timely manner;
• Assist with maintaining an accurate register of fixed assets and inventory;
• Prepare BACs payment runs and cheques for signature as required;
• Assist with the recording and reconciling of monies received for trips, other activities and sales;
• Keep incoming cash and cheques safe and secure, and bank all monies received by the central team a timely manner;
• Keep all records up to date for internal and external inspection, and co-operate with internal and external auditors and other regulatory bodies;
• Assist with the procurement of goods and/or services to ensure the Trust achieves high value for money;
• Manage the central team’s stationery stocks;
• Assist with the management of fund accounts, delegated budgets, printing, journals, provide reports as required and report any concerns to the Head of Finance;
• Deal with routine enquiries;
• Produce letters and reports, and collate information as required;
• Provide general administrative support
• Ensure all financial records are filed and securely archived in accordance with legislative requirements;
• Assist with the monthly payroll verification, in liaison with the Trust’s payroll provider and the Head of Finance; and
• Support Trust events as required.