Project Coordinator & Admin Support to Executive Business Operations
Apply locations London (GB80) time type Full time posted on Posted 2 Days Ago job requisition id R2404776
ICF is seeking a highly organised and proactive Business Coordinator to Executive Operations to join our growing business. The successful candidate will support our HR Business Partners, Business Operations, and Legal team, both across the UK and wider Europe, while also providing operational administration support to our senior leaders, including the Group Lead for our Europe and Asian (E&A) business. This role is also pivotal in ensuring seamless coordination and execution of confidential change management projects across the organisation.
Why ICF?
ICF is a global management consulting services company with over 9,000 full- and part-time employees. At ICF, business analysts and policy specialists work together with digital strategists, data scientists and creatives. We combine unmatched industry expertise with cutting-edge engagement capabilities to help organisations solve their most complex challenges.
Key Responsibilities:
1. Support with document management, coordinating signatures of corporate/legal documents.
2. Support the delivery of E&A Group Communications through the associated channels.
3. Support the planning and delivery of group and leadership meetings and events (virtual/hybrid/in-person).
4. Manage project plans and coordinate meetings related to change management.
5. Provide comprehensive administrative support to senior leadership and handle confidential information with discretion and professionalism.
Experience:
1. Proven experience of 2-3 years in project coordination, administrative, business support, or a similar role.
2. Good experience with all Microsoft suite tools, i.e. Excel, etc.
3. Strong organizational and multitasking skills.
4. Excellent communication and interpersonal abilities.
5. Discretion and ability to handle business sensitive and confidential information.
6. Proficiency in project management tools and software.
7. Proactive, willing, engaging, and task-driven attitude with a strong ability to get things done.
Preferred Skills:
1. Exposure/experience working in HR, business operations environments or similar is highly beneficial for the role, but not essential.
2. Familiarity and/or understanding/exposure with change management processes.
About us:
Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. We believe in collaboration, mutual respect, open communication, and opportunity for growth.
We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals.
The benefits of joining ICF:
* Single Private Medical Insurance cover with no restrictions on existing conditions.
* Dental insurance and an online GP service.
* 25 days annual leave, plus UK bank holidays (annual leave increases with years of service).
* Pension scheme with 5% of salary employer contribution.
* Life assurance paying 4x annual salary and Group Income Protection paying 66% of salary for up to 5 years if you are off work on long-term sick.
* Enhanced parental leave policies, enhanced maternity, paternity, adoption, and shared parental pay.
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