JOB TITLE: Legal Support Officer
LOCATION: Ealing, West London, W5 2HL (full time office based)
PAY RATE: £16.45 PAYE (per hour)
START DATE: ASAP
DURATION/Hours: 3-month initial contract/ 35 hours a week
IR35 STATUS: Inside
Role Purpose:
To provide confidential administrative support to the legal services division.
Duties:
1. Collect incoming post, open, scan and email to legal staff. Deliver outgoing post to the post room.
2. Monitor/action requests sent to legal support mailbox: print/post letters and documents, scan/post documents after sealing, bind documents, photocopy, collect printed copies of legal bundles for posting.
3. Seal legal documents: prepare documents for manual sealing, enter in sealing log and seal documents for signature by heads of service.
4. Assist in preparation of leases for legal client: create leases, correspond with managing agents/client, update files/spreadsheet and ensure leases are signed.
5. Using legal case management system to find information regarding fee earners and legal matters. Entering invoice/court fee information onto the system.
6. Add s106 documents to Earthlight system.
7. Archive files for fee earners and update relevant spreadsheets. Retrieve files and boxes containing matter files for fee earners from archive and arrange their return.
8. Arrange team meetings when required using MS Outlook/MS Teams or other.
Knowledge, Skills & Experience:
1. Good working knowledge of IT applications including Windows/Office 365.
2. Ability to maintain confidentiality at all times.
3. Experience of providing administrative support.
4. Experience of utilising ICT systems.
#J-18808-Ljbffr