Overview
We are looking for an Office Manager and EA to the Deputy Headmaster to join our administrative team. If you are a dynamic, strategic leader with a passion for education and operational excellence, we would love to hear from you. We have a strong reputation and high expectations of both students and staff and consider this an exciting place to work and develop where creativity and innovation are nurtured.
Term time only
Salary Type: Bucks pay
Salary details: Range 5/6 £29,455.77 - £35,423.95 (a pro-rata of £32,192 - £38,715) depending on experience
Contract type: Permanent
Hours: 8.00am – 4.15pm (actual hours to be discussed at interview)
Closing date: 21/10/2024 08:00
Interviews to be held: asap
About the role
As Office Manager and Deputy Head’s EA:
1. Line Management:
o To be responsible for the smooth running and line management of Reception.
o Oversee Reception and associated services including post, email management of admin@rgshw.com and office@rgshw.com, telephone communications, and room bookings.
o Organise school tours as required.
o Ensure waiting room showcases our exceptional provision.
o Line manage the Cover Manager.
2. Deputy Headmaster’s EA:
o Provide a comprehensive administrative support service to the Deputy Headmaster.
o Support the Deputy Headmaster with the administration of Challenge Partners and Character Education.
o Manage the administration of School Policies and timely reviews and updates with Senior Team & the Governing Body.
o Coordinate the administration of suspensions.
o Coordinate rotas as necessary.
o Coordinate the School calendar.
o Assist with the admissions processes.
o Provide administrative support for Assistant Heads and Associate Assistant Heads as required.
3. Events Management:
o Coordinate whole school events including, but not limited to: Open Events, Remembrance Service, Carol Service, Iftar.
4. Innovation and Future Digital Projects:
o Work with the Deputy Head, Head of ICT and Data & Innovations Manager in devising and leading whole school digital strategy.
o Evaluate current processes and implement innovative approaches where appropriate.
o Oversee digitisation of student records.
o Work collaboratively with the Data & Innovations Manager to support the data functions of the school.
5. To undertake other duties of an appropriate nature as may be reasonably required by the Headmaster.
About you
Experience
* Proven experience as an EA or exceptional administration experience.
* Demonstrable experience of the use of spreadsheets and word processors (e.g., Docs, Sheets).
* Experience of using Google Workspace.
* Advanced IT skills, particularly for analysis.
* Line management experience.
* Experience of working within the education sector (desirable but not essential).
* Knowledge of EdGen & Timetabling Software (desirable but not essential).
Attributes
* Digitally agile.
* Excellent organisation skills.
* Practical thinker & adaptable.
* Able to work to high levels of confidentiality.
* Motivated to work with children and young people.
* Proactive and flexible approach.
Skills/Abilities
* Excellent communication and analytical skills.
* Ability to maintain accurate records.
* Ability to plan own workload and meet deadlines.
* Comfortable with responding to changing priorities to suit school needs.
* Numeracy and literacy skills to read and understand technical language and instructions.
* Able to give clear and concise guidance and instruction to a variety of stakeholders.
Education/Training
* Willing to undertake further job-related training as required.
Other information
Visits to the school are warmly welcome. To arrange a visit or to find out more about the role, please contact our school office on the number below. Please send completed application forms to the email address below.
Tel No: 01494 524955
All staff, visitors and volunteers understand safeguarding children is everyone’s responsibility and that they must be diligent to help secure children’s safety and wellbeing.
This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:
* All unspent convictions and conditional cautions.
* All spent convictions and adult cautions that are not protected (i.e., that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020 and 2023).
For further information on filtering please refer to Nacro guidance and the guidance published by the Ministry of Justice (see, in particular, the section titled ‘Exceptions Order’).
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