Administrative Assistant Full Time – Monday to Friday, 8.30am to 4.30pm Location: Glasgow An opportunity has arisen for an Administrative Assistant to join our Facilities team to provide support within our Glasgow office. The post holder will carry out a range of administrative and office support duties across all departments in the Glasgow Office. Key responsibilities include: Opening, scanning and distributing incoming mail Preparing, scanning and saving files / documents to NetDocs Accurately record in the database details of deeds / files which are to be retained in storage, scan the documents to NetDocs, and ensure that the database is updated to reflect any changes to, or movement of, the deeds / files Assist with the archiving and scanning of files to NetDocs Carry out any copying, printing, scanning, binding, and filing requests as required Assist all colleagues with any administration duties, as required Maintain and order stationery / office supplies Assist with meeting room set-ups and organise catering for meetings Provide cover for Reception and switchboard for absences and breaks as required Provide Mailroom cover for absences and busy periods as required Deal with any general tasks as required e.g. carrying out hand deliveries / collections, replenishing photocopier and office supplies, escorting contractors while in the office Carry out any other ad hoc administration / facilities duties as required Skills and experience required for this role include: Experience of working in a professional office environment Team player with a can-do attitude who is adaptable and capable of using initiative, while working within agreed procedures Good interpersonal, written and oral communication skills High level of attention to detail and capable of producing work of a high standard, while working to tight deadlines Good computer skills, including Microsoft 365 Minimum education to secondary school level Previous experience within a legal firm would be advantageous. BTO offers a friendly and positive working environment with a competitive salary and benefits package. To apply, please submit your CV, together with a covering letter detailing your salary expectation.