Job Description
Job Title: Sales/Purchase Ledger Clerk
Contract: 6 month temporary contract
Location: Full time in our head office, Beaconsfield
Purpose of the Role: Reporting to the Finance Manager of Pentagon Technical Services & Filmtek Data Solutions, the Purchase Ledger Clerk is accountable for the whole purchase ledger process, from purchase orders through to processing invoices for payment and reconciliation. They provide an indispensable service to the finance team, underpinning the wider financial stability of the business through their robust processes and systems.
Main Duties:
1. Matching, checking and coding invoices
2. Ensuring correct VAT treatment of each transaction
3. Making payments via BACS and online banking
4. Processing of staff expenses
5. Monitoring and processing the credit card ledger
6. Setting up of new supplier accounts and maintaining existing account details
7. Reconciliation of supplier statements
8. Filing invoices
9. Managing petty cash
10. Invoice data entry
11. Being first point of contact for all relevant enquiries
12. Maintaining strong relationships with suppliers
13. Reviewing systems and processes and making suggestions for improvements where necessary
Skills & Attributes:
1. Excellent communication skills
2. Solid team working skills
3. Self-disciplined and efficient, with a flexible and proactive nature
4. Experienced in Excel and Microsoft Office packages
5. Knowledge of XERO software
6. Demonstrable experience of bookkeeping
7. Ability to work to and consistently meet deadlines
8. Ability to work well under pressure
9. Excellent organisational skills and attention to detail
10. Ability to handle supplier queries efficiently
11. Ability to work independently or as part of a team
Education:
1. ATT qualified or working towards
2. Part Qualified ACA/ACCA desirable
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, & activities may change at any time with or without notice.
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