Office Assistant
765 S. 8th Street (Route 31)
West Dundee, IL 60118
847.426.6559
Job Overview: We are looking for a bilingual (English & Spanish) applicant who is a relatively new high school graduate with fresh, creative ideas and the ability to express themselves in a professional manner. You should be able to work in a team setting while managing your time independently to produce quality work. We are a small, family-oriented business that provides a caring and professional work environment. If you want to learn about business, this position is for you.
The cool thing about this position is that you will learn something new every day. If you missed out on college, this is an excellent substitute. As the Operations Assistant, you are considered a key team member by upholding our commitment to customer satisfaction, assisting with employee development and retention, and ensuring the office team stays on course with their daily objectives.
Job Summary: The Operations Assistant plays a crucial role in supporting daily operations within the company. This position involves coordinating various tasks to ensure efficient workflow, assisting in project management, and helping maintain effective communication across departments.
Key Responsibilities:
1. Administrative Support:
* Assist in scheduling meetings and managing calendars.
* Prepare and maintain documents, reports, and presentations.
* Handle correspondence and maintain filing systems.
1. Coordination:
* Support project management by tracking deadlines and deliverables.
* Collaborate with team members to facilitate smooth operations.
* Assist in the coordination of training sessions and workshops.
2. Data Management:
* Enter and update data in databases and spreadsheets.
* Assist in preparing reports for management review.
* Monitor inventory levels and assist with procurement processes.
3. Communication:
* Act as a point of contact for internal and external stakeholders.
* Help resolve operational issues by liaising between departments.
* Facilitate effective communication among team members.
4. Process Improvement:
* Identify areas for improvement in operations and suggest solutions.
* Assist in implementing new processes and best practices.
Qualifications:
* Bilingual - English & Spanish
* High School graduate.
* Timeliness and punctuality.
* Strong organizational and multitasking skills.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
* Excellent written and verbal communication skills.
* Attention to detail and problem-solving abilities.
* Ability to work collaboratively in a team environment.
* Able to work an 8-hour shift between 0700 & 1700.
* Must have reliable transportation and be able to legally drive.
Preferred Skills:
* Fresh Outlook
* Some basic experience in an office setting.
* Basic familiarity with Microsoft software and social media.
* Excellent leadership abilities.
Benefits:
* Starting between $18 & $20 per hour (based on your experience).
* Incentives/Bonuses based on continuous Sales and Revenue growth.
* Earn weekly accrued PTO.
* Paid holiday days.
* Retirement 401K matching contributions, once eligible.
* Direct deposit.
* Unlimited coaching and mentoring.
* Contributing to local community domestic violence prevention.
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