Job summary Looking for an enthusiastic individual with previous administrative and secretarial experience to work within our support services in Pathology. This role will support the administration function of the Cellular Sciences Department. Main duties of the job To provide support to the secretarial service in Pathology, responsible for the typing, issuing and filing of diagnostic reports and supporting the core service work of the department. Collation of material for MDT meetings and sending away of material for second opinions. First point of contact for written, telephone and personal enquiries for the department. About us Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available. Our values We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity, and creating a culture that values differences. Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarize yourself with all requirements of the job Date posted 14 February 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year Per annum Contract Permanent Working pattern Full-time Reference number 418-DTO1592-KA Job locations Luton & Dunstable Hospital Lewsey Road Luton LU4 0DZ Job description Job responsibilities The position is based at Luton & Dunstable Hospital and the successful candidate would be a key part of the team to help to continue to facilitate our merger with the Bedford Hospital Pathology Department. We work within a busy but friendly office within the Pathology Department and this role mainly supports the Cellular Sciences Department. We offer a range of benefits to support our staff including: Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants 27 days holiday rising to 33 days (pro rata, depending on NHS Trust service) Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme NHS Car Lease scheme and Cycle to Work scheme An extensive range of learning and development opportunitie An opportunity exists for an administrator to join our busy, friendly office. Bedfordshire Hospitals NHS Foundation Trust comprises of two busy hospitals sites in Bedford and Luton. The successful applicant will be primarily based on the Luton & Dunstable Hospital Site and assist in clerical support for the Histology Consultants. The post holder will be responsible for providing an administrative and secretarial service to all consultants within the Cellular Pathology Department and be the first point of contact for any enquiries. The post holder will be responsible for the typing, issuing and filing of diagnostic reports and supporting the core service work of the department. This will involve a measure of independent judgement in order that the priority work will be maintained at all times. The post holder will need to communicate at all levels with a wide variety of service users. Use of complex medical terminology is essential and must be accurate. Distribute typed reports and copies of the reports as appropriate. Be the first point of contact for written, telephone and personal enquiries on behalf of the department. Typing of general letters and reports from audio and handwritten notes, ensuring correct proforma is added to the report, as appropriate. Collation of material required for multi disciplinary team (MDT) meetings (slides and reports). Collation of material for sendaway testing and second opinions (including material cross sites) following the correct SOPs. (including Molecular and Genetic testing). This will involve the use of courier tracking system. This may also involve (after training) remotely accessing other Hospital Pathology services LIMs systems to retrieve patient results. Organise extra copies of reports when required Job description Job responsibilities The position is based at Luton & Dunstable Hospital and the successful candidate would be a key part of the team to help to continue to facilitate our merger with the Bedford Hospital Pathology Department. We work within a busy but friendly office within the Pathology Department and this role mainly supports the Cellular Sciences Department. We offer a range of benefits to support our staff including: Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants 27 days holiday rising to 33 days (pro rata, depending on NHS Trust service) Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme NHS Car Lease scheme and Cycle to Work scheme An extensive range of learning and development opportunitie An opportunity exists for an administrator to join our busy, friendly office. Bedfordshire Hospitals NHS Foundation Trust comprises of two busy hospitals sites in Bedford and Luton. The successful applicant will be primarily based on the Luton & Dunstable Hospital Site and assist in clerical support for the Histology Consultants. The post holder will be responsible for providing an administrative and secretarial service to all consultants within the Cellular Pathology Department and be the first point of contact for any enquiries. The post holder will be responsible for the typing, issuing and filing of diagnostic reports and supporting the core service work of the department. This will involve a measure of independent judgement in order that the priority work will be maintained at all times. The post holder will need to communicate at all levels with a wide variety of service users. Use of complex medical terminology is essential and must be accurate. Distribute typed reports and copies of the reports as appropriate. Be the first point of contact for written, telephone and personal enquiries on behalf of the department. Typing of general letters and reports from audio and handwritten notes, ensuring correct proforma is added to the report, as appropriate. Collation of material required for multi disciplinary team (MDT) meetings (slides and reports). Collation of material for sendaway testing and second opinions (including material cross sites) following the correct SOPs. (including Molecular and Genetic testing). This will involve the use of courier tracking system. This may also involve (after training) remotely accessing other Hospital Pathology services LIMs systems to retrieve patient results. Organise extra copies of reports when required Person Specification Education Essential Educated to good GCSE level in English & Mathematics. Keyboard and IT skills Desirable AMSPAR or Secretarial diploma Experience Essential Experience in a customer facing role Experience of word processing packages, databases and spreadsheets. Previous administrative and clerical experience in a healthcare or customer service environment Desirable Previous experience working within the laboratory setting. NHS or Public Sector experience Knowledge of medical terminology. Knowledge Essential Knowledge of secretarial procedures Desirable NHS IT systems - Winpath Enterprise, BigHand, IPM Personal Skills Essential Willingness to learn Good Communications skills Able to work flexibly to meet the demands of the role. Desirable Good timekeeping and attendance record Person Specification Education Essential Educated to good GCSE level in English & Mathematics. Keyboard and IT skills Desirable AMSPAR or Secretarial diploma Experience Essential Experience in a customer facing role Experience of word processing packages, databases and spreadsheets. Previous administrative and clerical experience in a healthcare or customer service environment Desirable Previous experience working within the laboratory setting. NHS or Public Sector experience Knowledge of medical terminology. Knowledge Essential Knowledge of secretarial procedures Desirable NHS IT systems - Winpath Enterprise, BigHand, IPM Personal Skills Essential Willingness to learn Good Communications skills Able to work flexibly to meet the demands of the role. Desirable Good timekeeping and attendance record Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Bedfordshire Hospitals NHS Foundation Trust Address Luton & Dunstable Hospital Lewsey Road Luton LU4 0DZ Employer's website https://www.bedfordshirehospitals.nhs.uk/working-here/ (Opens in a new tab)