School Receptionist & Administrator 15 hours per week (Thursday & Friday) 8.30am-16.30pm Term time 5 days Scale 2 (scale point 3-4) Salary £8,690-£8,824 Closing Date 21st February 2025 Start Date: ASAP Advert We are looking to appoint an enthusiastic, hardworking individual to join our dedicated support team, working within a busy school office as a full-time receptionist/ administrator. The successful candidate must have: Good communication skills both written and verbal Be a proficient user of IT systems. Previous experience of working in a school office is preferred but not essential. We wish to appoint someone with the following skills: The ability to provide a warm welcome for parents, visitors and colleagues and deal with their requests in an efficient and professional manner. Answer the telephone in a friendly, professional and efficient manner and record and pass on messages as appropriate A good working knowledge of office systems, including Outlook Microsoft Word/Excel & Bromcom Excellent communication skills Excellent interpersonal skills with both children and adults The ability to multitask and remain calm under pressure To have a good understanding of Keeping children safe & promoting the welfare of children & young people. The ability to prioritise workload to meet deadlines to ensure the school office operates efficiently for the smooth running of the school Job Description: To provide a warm welcome for parents, visitors and colleagues and deal with their requests in an efficient and professional manner To answer the telephone in a friendly, professional and efficient manner and record and pass on messages as appropriate To answer the intercom CCTV system whilst having a high regard for security To send parent communication via Bromcom text alerts, emails, post & to keep the school website & social media updated To ensure visitors sign in and are provided with a visitor’s badge To update & maintain the Schools Single Central Record To accurately update & maintain the shared calendar To facilitate school trips & payments, parents evening & other extra curriculum activities or events To produce letters and memorandums as required To distribute internal and external post and correspondence To undertake filing and photocopying To be responsible for the maintenance and monitoring of the photocopiers & printers & telephony system To provide administration assistance as required by the Leadership Team To attend open evenings & other school events when required To upload school menus to Bromcom & communicate with parents to select meal choices. To provide accurate records to our catering company To book staff training courses To monitor the late arrival of pupils, confirm register accuracy & communicate with the school attendance officer regarding attendance To maintain accurate and up to date computer and paper records To identify developments for the use of IT to improve administration. To keep asset register updated To keep school policies up to date Assist with the school admissions & leaver process Arrange booking of contractors & school visitors Update First aid records Any other administration tasks that are required Health and safety: You must be aware of and act in accordance with the responsibilities placed on you as an employee by the Health and Safety at Work Act 1974. You must, always regard the health and safety of other employees, patients, service users and visitors. Performance Management All staff are expected to participate in individual performance management reviews and the personal development planning. Confidentiality: You must maintain appropriate confidentiality of information relating to the school, individuals, and patient information. You will be expected to comply with all aspects of the Data Protection Act. Safeguarding statement Batchley First School is fully committed to safeguarding of children and therefore the post will require an Enhanced DBS check to be completed before starting with us. Key Relationships: Staff within Batchley First School Children Parents/Carers Other professional Colleagues Application pack available to download from: www.batchleyfirstschool.co.uk Telephone: 01527 62926 Email: officebatchley.worcs.sch.uk Closing Date: 21st February 2025