GENERAL SUMMARY OF POSITION: Under the direction of the Director or designee, the Project Coordinator I provides analysis and support for projects, administrative, and general operations. Responsible for independent action on multiple projects as assigned. Tasks vary according to the priorities of the department.
MAJOR RESPONSIBILITIES:
* Organize and plan work activities of the Department for review with appropriate senior staff
* Implement and manage tasks in accordance with departmental objectives
* Participate as a member of project teams
* Assist senior staff with project development activities: compiling data, drafting reports, and assisting with special projects
* Maintain project plans in Microsoft Project and produce related project reports
* Compile and analyze data, and draft project reports for review by senior staff
* Initiate and maintain contact with key personnel including staff, department heads and external parties
* Update the Director or designee on project details and changes in a timely manner
* Review pertinent correspondence, communications and other background materials on a daily basis to remain current on project and operation details
* Draft routine correspondence, meeting minutes, management reports for the Director or designee and department staff
* Prepare multi-media presentations and reports utilizing a variety of software applications including, but not limited to: Microsoft Word, PowerPoint, and Visio
* Develop and maintain time schedules for department staff, project events and office activities
* Maintain project files and support materials
* Perform other duties as required.
REQUIRED QUALIFICATIONS:
* Bachelor’s degree in business administration, a related field, or equivalent experience
* 1 year of experience coordinating and planning projects
* Ability to work in a team and meet performance deadlines in a dynamic environment
* Excellent oral and written communication skills necessary to interact with clients and staff
* Demonstrated experience in using computer-based tools including electronic mail, word processing, spreadsheet and database products.
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