We are excited to announce an opportunity to join our award-winning team! Recently crowned Business of the Year (51+ employees) at the prestigious Business Leader Awards and we’re looking for a talented individual to help continue our success. In this role, you will manage the process of ordering, tracking, and coordinating sales materials as requested by the business. You will work closely with suppliers and internal stakeholders to ensure timely delivery, manage a list of titles to meet agreed target costs and delivery dates, and play an integral role within our Procurement team, supporting the flow of information and driving continual process improvement.
Main Responsibilities
* The Sales Material & Procurement Assistant will provide an essential role in coordinating requests for sales material; this means working with product specifications to order sales material from suppliers, tracking the delivery, checking the quality and delivering to internal stakeholders too agreed deadlines
* Manage a database to track and record requests for sales material
* Liaise internally with the Development Team, Head of Product, the Sales Material Manager, Designers and the Sales Support team to ensure sales material is delivered as required
* Manage a list of reprint titles in each publishing month – from costing through to PO, under the supervision of the Head of Procurement
* Negotiate costs and agree schedules for print requests with printers based in Far East and Europe
* Work with Sales regarding customer requirements – specifically schedules and packing requirements
* Liaise with Publishing and Hinkler regarding file dates and specifications
* Work closely with Production Control team regarding upcoming orders, schedules and dummies and pass on any other relevant information
* When necessary, ensure that dummies are ordered and, upon receipt, check that specs are correct before passing to the relevant team member for approval before order confirmation deadline.
* Add estimated costs and schedules to the database and ensure that all Procurement related information is populated. Chase for missing information
* Create PQ, PO, Assembly orders and other related documentation, under the supervision of the Head of Procurement,
* Manage the organisation and filing of the Bookoli and Hinkler PO’s, updating PO’s where required and ensuring the latest version is saved on the company systems
* Maintain and update component databases
* Maintain quality of data (e.g clear and consistent spec details) as it flows through the team
* Work with all teams to challenge product specifications where environment and sustainability could be an issue, seek alternatives
* Attend meetings as needed: supply and gather relevant information and materials in advance of meetings
Skills & Experience
* Confidence and a good communicator
* Highly organised and proactive individual
* Experienced and confident on Microsoft Excel and database systems
* Meticulous attention to detail
* Flexible approach
* Ability to build successful working relationships with external suppliers
* Ambitious to learn and develop within role
* Initiative, honesty and integrity
* Positive can-do attitude within a fast-changing environment
* A Team Player
Job Type: Full-time
Pay: £23,000.00 per year
Benefits:
* Casual dress
* Cycle to work scheme
* Employee discount
* Flexitime
* Life insurance
* Paid volunteer time
* Referral programme
* Work from home
Schedule:
* Monday to Friday
Work Location: In person
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