• Be the first link between the Head of Service and people inside and outside the organization and at all levels.
• Screen telephone calls, inquiries and requests and decide on the appropriate action to be taken.
169695-2831-2551 NCD
Management Support Officer
Carmarthen
Contract
£13.26 per hour
Our client is looking for an experienced Management Support Officer.
• Manage and keep the Head of Service’s diary and organize appointments, ensuring there is enough time to prepare for the meetings and allow enough travel time.
• Dealing with the mail that comes into the Head of Service’s office delegating tasks where appropriate and starting to take follow-up actions as required.
• Ensure that relevant and timely information is available to the Head of Service to (g)enable him to prepare well for meetings. Work proactively to ensure that all papers and correspondence are available to him/her in good time before any meeting.
• Dealing with incoming emails, faxes and letters, drafting responses and working proactively to seek answers for the purposes of monitoring the mail.
• Organizing attendance at external events e.g. meetings, conferences, arranging all travel and accommodation and providing a comprehensive timetable for the Head of Service.
• Devise and maintain office systems to support the efficient operation of the Head of Service’s office e.g. filing papers, managing data.
• Provide administrative support for the site’s fund car scheme.
• Carry out any other duties that it is reasonable for the Head of Service to ask you to carry out from time to time.
• Take notes/minutes in meetings as required by the Head of Service or managers.
• Organize meetings and ensure that reports are brought forward in a timely manner for review.
• Process creditor and debtor payments for the Business Support unit to ensure that the departments comply with the financial regulations and performance targets.
• Ensure that effective arrangements are made for ordering the Department’s fund cars, and that all documents relating to these vehicles are kept.
• Supply during absence according to your line manager’s requirements.
• Carry out any reasonable request from your line manager in the department.
PLEASE ONLY apply if you have the necessary skills, experience and expertise.
The first part of our recruitment process is to send your CV. Should you be short listed Colbern Limited will contact you within 5 days or we may contact you about other job opportunities. Colbern Limited along with our clients are an equal opportunities employer.