Overview
Care. Initiative. Pride. We see more than just high standards.
Facilities Administrator
Location: South Wales
Working hours: Full-time, Monday to Friday 8:30am to 5pm, 38.75 hours per week
Contract: Permanent
Location: The successful candidate will be officially based from a suitable Robertson FM location, benefitting from hybrid working where suitable. Travel to RFM sites in Wales may be required on occasion.
Relationships. Results. Success. At Robertson Facilities Management, we see them our way. We’re professional enough to make every collaboration count. Driven enough to deliver the very best service to everyone we work with. Friendly enough to make sure any environment we manage is as enjoyable as it is safe. Join us and you’ll join the UK’s largest family-owned construction, infrastructure and support services businesses. And as a Facilities Administrator, you’ll be part of a team that’s doing incredible things – for ourselves, for the partners we work with, and for a truly sustainable future.
Your new role
What you’ll do:
As Facilities Administrator, you will assist the Contract Manager with the delivery of the Client Contract responsibilities. Your key duties will include;
* Raise, track, and manage purchase orders for reactive and planned maintenance.
* Work closely with engineers, subcontractors, and suppliers to ensure timely service delivery.
* Maintain asset registers and ensure compliance with planned preventative maintenance (PPM) schedules.
* Ensure contractor compliance with health & safety requirements.
* Support site audits and inspections, ensuring adherence to statutory and contractual obligations.
* Monitor and update maintenance records in the CAFM system.
* Process and reconcile invoices, ensuring accuracy and cost efficiency.
* Request quotations, raise purchase orders, and manage supplier accounts.
* Compile and produce monthly, quarterly, and annual FM reports, ensuring accuracy and attention to detail.
* Process timesheets and assist with payroll-related tasks.
* Manage and respond to queries in generic FM inboxes, ensuring clear and professional communication.
What you’ll need:
To be successful in your application, you will have similar previous experience in an administrative role including the delivery of excellent customer care, preferably obtained within a Facilities Management role. You will be a confident communicator with an excellent level of computer literacy. You will be able to prioritise your work in an effective way to adapt to changing requirements.
A valid UK driving licence is required.
The successful applicant will be required to submit to Enhanced DBS with child barred list screening before starting in the job.
Who we’re looking for:
People are at the heart of everything we do and achieve at Robertson. To fit right into the team, you’ll be committed to understanding the needs of our customers and work collaboratively towards our shared goals; get the best from teams and individuals, be confident in your decisions, and calm and quick to adjust to unexpected challenges; and help us make progress towards a sustainable future for ourselves and our communities.
What's in it for me
Working the Robertson Way
Joining us isn’t just about seeing things our way. It’s also about working the Robertson Way too, by bringing our 5 guiding principles to life. Here’s what that means…
We listen
Listening enables us to work positively and collaboratively, and gives customers, partners and colleagues the assurance that their voices are always heard.
We are professional
Our mix of prudence and diligence, care and attention to detail means that our customers have certainty and assurance in everything we do and trust us to deliver.
We take responsibility
Each of us is accountable for what we do. From the smallest detail to team safety and caring for our communities and the environment, we know that everything matters.
We are determined to succeed
Every challenge is an opportunity. We work collaboratively and focus on safety, productivity and quality to find solutions we can be proud of and that provide a positive, lasting benefit.
We are one team
We work as one - in our teams and partnerships, and with our customers. We respect each contribution, and everyone stands up to be counted. We are Team Robertson.
What’s in it for you?
In addition to annual salary, we offer a wide range of rewards and benefits, including 33 days annual leave increasing with length of service, a great pension and valuable life assurance. What’s more, you’ll also be able to make the most of a range of brilliant extras. These include our Cycle to Work Scheme, discounts at restaurants and cinemas, annual flu vaccine, and Health & Wellbeing and Life Management Support for you and your family.
When it comes to diversity and inclusion, we see things differently at Robertson. We’re a company with strong family values and are committed to building a workforce which reflects the diversity of the customers and communities we serve. That’s why we’re working to create a truly inclusive workplace where everyone can feel welcome, included, and where we can all be our authentic selves.
Apply now
If you’ve got what it takes to look at things differently, to find new perspectives, and to discover the extraordinary within the ordinary, we’d love to meet you.
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