Project Secretary - CEN
Department: CEN - Central Functions
Employment Type: Full Time
Location: London
Reporting To: Kelly
Description
McBains are looking for a Project Secretary to support three of our key business units.
Key Responsibilities
* Coordinate project delivery deadlines within the team
* Arrange and attend weekly team meetings, keep minutes of actions
* Follow all QA and standard procedures
* Support Directors with the creation of financial forecasts
* Typing and issuing of fees
* Manage departmental billings
* Directors timesheets/Expenses/Credit card statements etc.
* Letters, specifications, reports, large documents for Directors/teams
* Understanding all documents are filed in the correct directories following company guidance notes
* Receiving Directors and the project teams calls when away from the office
* Receiving phone calls and liaising with clients and following up
* General office duties including photocopying, scanning, binding, printing
* Opening new jobs, making new files, keeping filing up to date
* Booking travel/accommodation
* Booking meeting venues if required
* Maintaining CRM – Projects/Contacts etc.
* Coordinating tender processes
* Monitoring Director and team movements on daily basis
* Managing loan working procedures within the team
* Assisting Director with managing team holiday requests
Skills, Knowledge and Expertise
* Provide support to a large team
* Working in a demanding team
* Previous experience in Construction Consultancy firm
* 50+ WPM
* Advanced Word
* Skilled in Excel and Word
* Ability to manage heavy workloads and meet tight deadlines/manage expectations
* Knowledge of invoicing processes
* Flexible approach and ability to multitask
* Excellent attention to detail
* Strong written and verbal communication skills
* Self-motivated / Use own initiative
* Dictation
Values, Culture & Benefits
Integrity: Building a Better World
* Business as a force for good: We are a unique social enterprise, with all our profits contributing directly to environmental and social initiatives.
* Net Zero by 2050: We are committed to net zero and building a sustainable future.
* Charity Community Day: All our colleagues are encouraged to take a day off work once a year to make a meaningful impact in the community.
* ️Sustainability Panel: McBains employees have the option of joining our sustainability panel to be the voice for change in our sustainability initiatives.
* ️Give as You Earn: Empowering our team to back charities and causes they believe in.
* Electric Vehicle Scheme – We operate an EV scheme which allows you to be part of the climate change solution, one drive at a time.
* Brewgooder beers: Enjoy beers with a cause at our monthly team drinks – each sip helps to fund clean water projects!
Understanding: Your Success is Our Success
* Annual Performance Development Reviews: We're as invested in your career growth and success as you are with annual reviews to reward and refocus.
* Employee Assistance Program: Anonymous on demand support for mental health, advice and coaching needs.
* "The Better Way" Award & Recognition: Our monthly award to recognise the person who exemplifies our values of Integrity, Understanding and Flexibility.
* £100 Voucher for Monthly Award Winners: We celebrate your achievements, big and small!
* DEI Champion: McBains will always lead from the front in fostering an inclusive and diverse workplace.
* Team Social Events: Regular team events to foster meaningful connections with your colleagues – it’s not all about work!
* Team Sports: Teamwork makes the dream work, on and off the field.
* Employee Referral Scheme: Earn up to £5000 per referral by helping us build a team as exceptional as you are!
* Glassdoor 4.3 /5 Score: Don’t just take our word for it- hear from our team about why this is such a great place to work.
* Professional Fees Paid: We understand you’re ambitious and we want to support your continuous learning and development.
* Private Healthcare via BUPA: Our colleagues’ health and well-being are our top priorities.
* Private Dental: We care about your smile as much as you do!
* Eyecare: See the world more clearly and focus on what matters, thanks to our eyecare coverage.
* ️Travel Insurance: We understand your safety and security are important, wherever you are.
Flexibility: Finding the better way.
* Growing Company with Opportunities for Career Progression: Your potential is limitless here!
* Competitive Compensation Package: A comprehensive package that rewards your skills, experience, and dedication.
* Hybrid Work Approach: Work-life balance tailored to your lifestyle.
* Learning Management System: Never stop learning, growing, and improving thanks to our amazing LMS team.
* 25 Days Holiday Allowance: Take the time you need to recharge and rejuvenate.
* ️Buy/Sell AL: Flexible holiday so you can balance work and life your way.
* Bike to Work Scheme: A healthier, greener way to start your day!
* Pension Contribution: Flexible options to help secure your long-term financial well-being.
* Life Assurance: Providing peace of mind for you and your loved ones.
* Interest-Free Season Ticket Loan: Making your daily commute a little easier.
* Training & Development Scheme: Begin your career journey with a team that invests in you!
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