As an Executive Administrative Assistant in Hypervolt's Commercial Team, you will be tasked with a variety of administrative duties that require confidentiality, initiative, and sound decision-making. Your responsibilities will include providing high-level administrative support for the management and sales team, as well as other stakeholders.
About Hypervolt Limited
Hypervolt is at the forefront of the electric vehicle charging revolution, dedicated to providing innovative and reliable EV charging solutions. We launched in 2021 with the bold ambition to transform the EV charging space through a relentless focus on the customer experience, great software, and beautifully designed British hardware.
In a short timeframe, we became Trustpilot's highest rated EV charging manufacturer in the industry. We are proud to have been named the third fastest growing company in the UK, as part of the Deloitte Fast 50, and 6th fastest growing company in EMEA, as part of the Deloitte Fast 500.
Additionally, Hypervolt was voted DrivingElectric’s Home EV Charger of the Year 2023 & 2024, a testament to our focus on innovation and democratising EV ownership.
Key Responsibilities
1. Operational administrative support: Sales administration, order processing, invoicing, preparing reports, handling information and client requests, and performing clerical tasks such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and managing travel arrangements.
2. Maintaining complex and detailed calendars: Support the senior and commercial teams, including the coordination of logistics of both internal/external meetings, including travel arrangements.
3. Expenses and company expenditure: Processing invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures.
4. Company activities: Handle regular staff and team activities without prompting, and advise in advance with issues or delays, including crafting and distributing internal communications.
5. Collaboration: Working cooperatively with key stakeholders within and outside the business to achieve our overarching goals.
Qualifications
1. Experience: Minimum of 2 years of relevant experience in a similar EA, sales admin, or support role.
2. Advanced organisational skills: Ability to manage large numbers of competing priorities and quickly adapt to a fast-paced start-up environment.
3. Strong interpersonal, written, and oral communication: including proven experience interacting with clients, stakeholders, and senior management, including excellent telephone etiquette.
4. Commercially minded: Entrepreneurial, with a strong 'can do' spirit.
5. Problem-solving: Strong analytical and problem-solving abilities with attention to detail.
6. Team Player: Ability to work independently, autonomously and collaboratively in a remote team environment.
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