We are thrilled to be supporting our client, a leading Scottish Law Firm, to recruit an Executive Assistant - Real Estate to join their team in Glasgow, on a full time permanent basis.
You will work as part of a dynamic team, providing comprehensive executive assistant and administrative support to the Real Estate Practice Area in the Glasgow office.
This role is integral to ensuring the smooth operation of the practice area and involves delivering an efficient, high-quality service to both internal stakeholders and external clients.
You will contribute to maintaining professional standards, enhancing client satisfaction, and supporting the team in meeting tight deadlines and achieving their objectives.
The role requires excellent organizational skills, adaptability, and a proactive approach to administrative tasks in a fast-paced environment.
What youll do
Schedule, amend, and organise appointments, meeting rooms, and refreshments as needed
Proactively manage email inboxes, ensuring important messages are flagged, actioned, and properly filed
Draft Letters of Engagement and other correspondence
Open, maintain, and close files (electronically and in hard copy)
Assist with post-transaction tasks such as registration filings, clause testing, and preparation of documentation bibles
Manage data rooms and update client contacts and distribution lists
Prepare reports, maintain records, and ensure accurate filing
Draft fee notes, process expense claims, and pay invoices in line with internal procedures
Assist with billing processes, monitor client balances, and liaise with cash room teams
Prepare forms, letters, presentations, and legal documents, ensuring accuracy and adherence to branding
Perform document comparisons using Workshare Compare
Communicate professionally with clients and third parties via email, phone, and in person
Organize and update profiles on social media platforms and assist with business development tasks such as tenders
Attend team meetings, take minutes, and circulate action lists
Provide ad hoc support to colleagues and assist with resource coverage during absences or busy periods
Participate in telephone rota for lunchtime and holiday cover
What youll need
Experience in a busy Real Estate practice area or similar
Confident under pressure, with the ability to meet tight deadlines
Proactive, flexible, and able to take initiative
Strong communication skills, with the ability to interact effectively at all levels
A team player with a professional demeanor and an eye for efficiency improvements
Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint)
Familiarity with Elite, DMS, Bighand, and Workshare Compare (preferred but not essential)
Strong organisational skills with the ability to multitask and prioritise
Competent in document formatting and presentation
Comfortable using social media platforms and managing profiles
Willingness to develop IT and technical skills through CPD
Prior experience as a Credit Controller used to dealing with a large portfolio of clients
What youll receive
Competitive salary
Life Assurance
Discretionary bonus
Pension scheme
Income Protection
Electric car salary sacrifice
Smart working policy
Enhanced Family Leave
And more...
Whats next?
Contact Susan for more info or apply via the link below.
Equal Opportunities
Cross Resourcing is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.
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