Main area: Administration
Grade Band: 4
Contract: Permanent
Hours: Full time - 37.5 hours per week (May require some evening meetings)
Job ref: 310-CORP-6877776
Employer: Cambridgeshire and Peterborough NHS Foundation Trust
Employer type: NHS
Site: Elizabeth House, Fulbourn Hospital
Town: Cambridge
Salary: £26,530 - £29,114 per annum pro rata
Salary period: Yearly
Closing: 26/01/2025 23:59
Job overview
Sitting within the Corporate Directorate, the Corporate Governance Team is responsible for supporting all Trust Secretariat functions such as servicing the Board of Directors and Board Meetings, Board Development Sessions, Board Sub-Committee Meetings, Policy Compliance, Service Visits, Gifts and Hospitality, Executive Assistant (EA) functions and HQ Reception bases.
Main duties of the job
* The Committee Clerk works closely with the Associate Director of Corporate Governance and Trust Secretary, and the Corporate Governance Officer to ensure effective corporate governance arrangements are in place.
* Assist with establishing the annual cycle of meetings at Board and Board Sub-Committee level, ensuring effective integration with relevant reporting cycles.
* Assist with the development of annual forward plans, preparation of meeting agendas, quality assurance and distribution of papers, ensuring timely production of high-quality meeting minutes.
* Produce and manage meeting action logs, ensuring all actions are captured correctly.
* Identify and extract relevant information from meetings, ensuring triangulation between Board Sub-Committees and to Board.
* Work closely with colleagues in the Corporate Governance Team to ensure effective flow of business between Committees and to Board.
Working for our organisation
Cambridgeshire and Peterborough NHS Foundation Trust is dedicated to providing high-quality care with compassion to improve the health and wellbeing of the people we care for.
Our clinical teams deliver many NHS services in various settings including inpatient, primary care, and community.
We look to recruit high-calibre candidates who share our vision and values and encourage applications from all sectors of the community.
Please be advised we reserve the right to close adverts earlier than the closing date should we receive sufficient applications.
Regrettably, we cannot offer sponsorship for all our job roles.
Detailed job description and main responsibilities
* Assist with establishing the annual programme of meetings and reporting cycles.
* Assist with development of annual forward plans and meeting agendas.
* Produce and manage meeting action logs.
* Work closely with colleagues to ensure the effective flow of business between Committees and the Board of Directors.
* Possess strong professional discipline, work prioritisation skills, and organisational skills.
* Be confident to take and transcribe formal minutes at Board and Committee meetings.
* Support colleagues in the production of reports for meetings.
* Assist with the preparation of Committee Annual Effectiveness Reviews.
Person specification
Education / Qualifications
* Have relevant experience in a senior administration post and educated to or have a similar equivalent academic ability of degree level.
* RSAIII.
* Evidence of continuing professional development.
Experience
* Experience in a senior administrative post with responsibility for managing communication.
* Experience providing executive level support for Trust Board and Committee meetings.
* Experience of office management at an executive level.
Knowledge and Skills
* Strong computer literacy including effective use of Microsoft Office applications.
* Ability to take and transcribe formal minutes.
* Good understanding of relevant Trust policies and procedures.
* Sound knowledge of the NHS and local health organisations.
* Excellent verbal and written communication skills.
Personal Qualities
* Demonstrate commitment to teamwork and effective team working.
* Form effective working relationships with professionals internal and external to the organisation.
* Excellent organisational skills with ability to prioritise and work to deadlines.
* Able to cope with fluctuating levels of work and manage day-to-day pressures.
* Able to travel across the geographical area of the Trust, if required.
#J-18808-Ljbffr