Key Responsibilities:
Bill Validation and Processing:
* Verify and cross-check invoices, bills, and receipts for accuracy and compliance with company policies.
* Ensure all bills are supported by appropriate documentation and approvals.
* Address discrepancies by liaising with vendors, suppliers, and internal teams.
Administrative Support:
* Manage correspondence, including emails, letters, and phone calls.
* Maintain and update records, databases, and filing systems.
* Prepare reports, summaries, and presentations as required.
Financial Coordination:
* Collaborate with the finance team to ensure timely payments to vendors and suppliers.
* Assist in reconciling accounts and tracking expense reports.
* Monitor budgets and provide regular expense updates to management.
Operational Oversight:
* Support day-to-day office management tasks, including procurement of office supplies.
* Coordinate meetings, appointments, and travel arrangements for executives.
* Act as a liaison between different departments to ensure smooth communication and workflow.
Compliance and Auditing:
* Ensure adherence to internal control procedures and company policies.
* Assist in internal and external audits related to administrative and billing matters.
Preferred Skills:
* Prior experience in accounts payable or billing processes.
* Knowledge of industry-specific compliance regulations.
* Familiarity with document management systems
If this role sounds like the perfect fit for you, we’d love to hear from you! To apply, please email your CV directly to skrueger@pg-global.com