Description and Requirements
We are looking for a Management Assistant to perform a variety of administrative tasks and support our Executive Directors working full time.
Assistant’s responsibilities include managing calendars, making travel arrangements, preparing expense reports in due time and manage the business related tasks such as creating reports and taking meeting minutes. To be successful in this role, you should be well-organized, have great time management skills, be able to act without guidance and be extremely fast at solving problems.
Ultimately, you will contribute to the efficiency of Lenovo business by providing personalized and timely support to EMEA executives.
You will support multiple executives based across Europe.
Responsibilities
1. Act as a trusted point of contact among EMEA Executives, Employees, Customers and Business Partners
2. Manage EMEA Executive Directors’ daily agenda and plan ahead for accurate meeting schedule
3. Obtain travel approvals, and make travel and accommodation arrangements in a timely and accurate manner
4. Arrange workshops, flights, hotels, visas
5. Control expenses by ensuring claims are submitted for authorization and the accounts are monitored and credited
6. Support on Business reviews and Customer presentations by gathering information and managing timelines
7. Format information for internal and external communication – meeting minutes and reports
8. Provide support to defined EMEA projects
Requirements
9. 3-5+ years previous experience as a Personal Assistant, in an international environment
10. Good organizational and time management skills
11. Proactive approach to problem-solving
12. Good verbal and written communication skills
13. Exceptional interpersonal skills
14. Discretion and confidentiality
15. Proven MS Office and Outlook experience
16. Fluent in spoken and written English
Benefits
17. Holiday purchase
18. Private medical
19. Income protection
20. Attractive pension scheme
21. Positive work life balance
22. Learning and development
23. Life insurance
24. Lenovo and Motorola products discounts
25. Lifestyle discounts
26. Cycle to work
27. MyGymDiscounts
28. Mortgage advice and support
29. Referral bonus
30. Electric car salary sacrifice scheme
31. Free onsite parking
We are looking forward to discussing this position with you soon!