An exciting opportunity has arisen for a band 3 Clinic Administrator to be based at our Royal Stoke site at the University Hospital of North Midlands NHS Trust. The successful candidate will work closely with the operational teams to ensure outpatient clinics are fully utilised and patients are allocated an outpatient appointment within NHS national targets. They will also help with the checking of clinic alteration forms and action where appropriate. There will also be a requirement to cover other specialties in the absence of colleagues.
A flexible approach is essential, as is the need to be self-motivated with the ability to work under pressure and prioritise tasks/objectives. Team building skills are also an essential requirement of the post holder, together with an awareness of Trust policies and procedures.
To undertake clerical duties, this includes providing and receiving routine information requiring tact or persuasive skills. Communicate tactfully with patients and reception staff about appointments or any other queries deemed necessary.
Deals with enquiries where there may be barriers to understanding.
The post holder will deal with all appointment queries communicating factual routine information to patients, relatives (with consent), and external and internal bodies.
The work is wide-ranging from the handling of general internal calls, external patient calls, and patient relative enquiries and calls from other Healthcare professionals.
To work closely with the Outpatient department to develop a wide knowledge of the specialties to ensure a good patient experience, promoting effective communication to ensure the achievement of Trust and Divisional objectives.
Communicates closely with the system administrators on a daily basis updating them on any slot issues, patient queries, and ensuring that feedback is given on any work that has been allocated daily.
Ensuring that all available capacity is fully utilised.
Take instruction from Operational teams to deliver an effective and efficient booking service.
Organises own workload, coordinates and adjusts ongoing clinic appointments and clinic alterations.
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching, and research.
All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.
UHNM creates and encourages a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return, we ask all of our employees to make a commitment to the values, co-created by our staff, patients, and carers, that unite us as a Trust.
At University Hospitals of North Midlands NHS Trust, we know that investing in, supporting, and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.
For more information on working for the Trust, please see the attached Job Description and Person Specification. For more details on the post, please see contact information details.
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