A great opportunity has arisen for an experienced and proactive personal assistant /project support officer to join an innovative and dynamic team in the Policy & International Health Directorate within Public Health Wales.
The successful candidate will be required to provide comprehensive and confidential PA and project support to the Consultant Lead in International Health and the wider International Health Team.
The post holder is required to communicate and liaise with other directorates, divisions and stakeholders, both internally and externally and will be required to produce work to deadlines whilst ensuring compliance with Public Health Wales policies.
In return, we offer great benefits including hybrid and flexible working, a fantastic NHS pension, excellent annual leave, cycle to work and car lease schemes, childcare voucher schemes, plus many more.
Public Health Wales works to achieve a healthier future for the people in Wales. If you are enthusiastic and motivated and want to make a difference to the people in Wales, then this is an exciting opportunity for you to join our highly talented, cross-functional, dynamic and friendly team.
Main duties of the job
This is a key role in the effective running of a fast-paced team with lots of opportunities for development and working with international colleagues.
Knowledge and experience in a range of personal assistant and office responsibilities, including; diary management, high level PA support and inbox management.
Prioritise and summarise e-mails and reports drafting responses on behalf of designated individual(s) when required.
Provide comprehensive project support to the team ensuring communication between directorates, divisions and stakeholders.
Collate relevant information to ensure the designated individual(s) is prepared for any deadlines, meetings, presentations, talks, seminars, conferences and discussions.
Monitor and manage relevant papers and documentation, using a brought forward system.
Manage, organise and support the planning of complex meetings, events and conferences, including delegating duties as necessary, booking venue, arranging equipment and refreshments, preparing packs and registering attendees.
Attend meeting to take and transcribe informal and formal minutes, ensure production of minutes and onward distribution in agreed timescales.
Manage the preparation and distribution of agendas and papers for internal and external meetings/events/conferences etc.
Carry out other administrative tasks that fall within the competencies of the post holder in order to provide cover as and when required.
Working for our organisation
We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visit
For guidance on the application process, please visit
Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers., The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.
The salary scale shown is for a full-time member of staff, with the amount being adjusted pro rata for those working less than 37.5 hours per week.
In general, anyone joining our Trust who has not previously worked in the NHS will, by default, start on the first point of the advertised pay band. Pay progression will then be determined by annual Performance and Development Reviews in accordance with the NHS Wales Pay Progression Policy. An application for Incremental Credit may be considered, but can only be awarded based on evidenced, reckonable service and/or equivalent, relevant experience.