Position Overview:
The School Secretary will play a crucial role in the day-to-day administrative functions of the school. This position requires excellent organizational skills, strong communication abilities, and a welcoming demeanour. The successful candidate will be the first point of contact for students, parents, and visitors, providing exceptional service and support.
Key Responsibilities:
* Front Office Management: Greet and assist visitors, parents, and students with a friendly and professional attitude.
* Communication: Manage incoming and outgoing communications, including phone calls, emails, and mail.
* Record Keeping: Maintain accurate student records, attendance logs, and other essential documentation.
* Administrative Support: Assist with various administrative tasks, including scheduling appointments, managing calendars, and preparing documents.
* Coordination: Coordinate meetings, events, and school activities, ensuring all logistical details are handled efficiently.
* Supplies Management: Monitor and order office supplies as needed, ensuring the front office is well-stocked and organized.
* Compliance: Ensure compliance with school policies and procedures, maintaining confidentiality and integrity in all tasks.
Qualifications:
* Education: High school diploma or equivalent required; additional qualifications in office administration or related fields are a plus.
* Experience: Previous experience in an administrative role, preferably within an educational setting.
* Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with school management software.
* Communication: Excellent verbal and written communication skills.
* Interpersonal: Strong interpersonal skills with the ability to interact effectively with students, parents, staff, and visitors.
* Organisation: Highly organised with exceptional attention to detail and the ability to manage multiple tasks simultaneously.
* Problem-Solving: Ability to handle unexpected situations with grace and efficiency.
Requirements:
* The right to work in the UK.
* Has or is willing to obtain an Enhanced DBS.
* Ability to build positive relationships with students, teachers, and parents.
* Strong organisational and time-management skills.
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