Travers Smith is a leading full-service law firm, with a wealth of experience in its areas of specialisation. The firm has a market-leading reputation for its international expertise in Asset Management, M&A and Dispute Resolution & Investigations. Clients include asset managers across the alternative asset classes (private equity, venture, credit, infrastructure and real estate), publicly listed and private companies, financial institutions, and other business enterprises involved in large and complex UK and cross-border matters, transactions and disputes. Our purpose is to provide the highest quality of service to our clients whilst enabling our people to achieve professional fulfilment in a supportive, inclusive and enjoyable working environment.
Department
The team provides HR support and solutions to the entire firm, with a direct link into the partnership through the Chief People Officer. As the firm grows its business and looks to ensure a competitive advantage, the partnership has made the conscious decision to draw on the knowledge and expertise of a strategic HR team that will deliver commercial and practical advice to help engage, develop, recruit, and retain the best talent.
The HR team has been on a transformational journey and has developed into a department that contributes strategically and aligns the 'People Agenda' with the priorities of the business and the firm's vision. The team has built a reputation and earned credibility that demonstrates the highly professional, proactive, and approachable nature of those who deliver the HR support and solutions. Continuing to strive for excellence, maintaining its brand whilst strengthening the connections and strategic contribution, are the short to medium term goals for all those who form part of this talented, hardworking, and fun-loving team.
The Role
Reporting into and working closely with the Recruitment Business Partner, the Recruitment Assistant will support the delivery of lateral recruitment across the firm.
Supporting on all roles within business services and legal teams, this individual will provide administrative support for all requirements, while also leading and taking ownership for recruitment of particular departments and populations.
This role will contribute to the strategic aims and targets of the recruitment team, to ensure recruitment is efficient, cost effective and considered.
Key Responsibilities
* Managing the end-to-end recruitment process for allocated departments and populations (which is subject to change as per needs of the business and recruitment team).
* Liaise and build strong working relationships with external recruitment agencies and agents, including briefing on new roles and updating on processes.
* Ensuring all agencies are signed to the TS standard terms & conditions and registered on the recruitment portal.
* Support and advise recruitment partners and hiring managers with their recruitment needs/decisions.
* Screening CVs and applications to ensure suitability of candidates for roles and liaising internally with appropriate stakeholders to review.
* Ensure the Applicant tracking system (cvMail) is up to date at all times. Including posting new roles on the external website, internally and to recruitment agents. Updating candidates throughout the recruitment process and closing down roles.
* Posting roles via LinkedIn.
* Reviewing and approving recruitment invoices, liaising with Central Finance for payment.
* Ensuring placement data and analysis is up to date and accurate.
* Leading the coordination and scheduling of interviews for primarily the business services recruitment and legal teams (as required), including booking meeting rooms.
* Support with the creation of interview scripts.
* Review and amend job descriptions where necessary, also ensuring they are stored correctly within the iManage system.
* Conducting interviews as and when necessary.
* Ensuring CV and interview feedback is delivered to candidates and agents in a timely and appropriate manner.
* Handling offer process, including confirmation of details, verbal offer, creation and delivery of formal documents.
* Process employee referral bonuses where applicable.
Other Responsibilities
* Support the wider HR team with the onboarding process for new employees, liaising with new joiners, uploading details to the internal HR system and guiding through the background screening process with the third-party supplier (Accurate).
* Support with performing right to work checks as and when required.
* Help support the organisation and on occasion facilitating the fortnightly new joiner induction sessions.
* Assist with project/process improvement recruitment related initiatives as and when required.
Key Stakeholders
* Recruitment Business Partner.
* HR Senior Leadership team and HR Business Partners.
* Partners and hiring managers.
Personal Specification - Experience, Knowledge & Skills
* At least 6-12 months previous recruitment experience will be required, either at an agency or in-house.
* Previous law firm experience is not necessary but would be beneficial.
* Excellent IT skills, including Outlook, Microsoft Word, PowerPoint and Excel.
* Working knowledge of a candidate tracking system would be an advantage.
* High degree of professionalism.
* Excellent organisational skills.
* Excellent oral and written communication skills.
* Able to communicate effectively and confidently and adapts communications styles to different audiences.
* Able to adapt to shifting priorities and adjust plans appropriately.
* An ability to work well under pressure and to strict deadlines.
* Possesses a client-centred 'can-do' attitude.
* Relationship focused and appreciates the importance of building networks both internally and externally.
* Uses initiative, thinks creatively, and has good problem-solving skills.
* Works effectively as part of a team and on one's own.
* Flexible in thinking and approach.
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