Main area: 203335 Early Supported Stroke Discharge (ESSD)
Grade: NHS AfC: Band 3
Contract: 9 months (Fixed term)
Hours: Part time - 17.5 hours per week (17.5hrs, within office hours 8.30-4.30 Monday-Friday, work pattern can be discussed.)
Job ref: 262-A-24-6464898
Employer: North Cumbria Integrated Care NHS Foundation Trust
Employer type: NHS
Site: Maryport Hospital
Town: Maryport
Salary: £24,071 - £25,674 per annum, pro rata
Salary period: Yearly
Closing: 01/12/2024 23:59
Team Secretary - Maternity Leave Cover
NHS AfC: Band 3
Job overview
Band 3 Team Secretary - 17.5 hours per week (9 months Fixed term maternity leave cover).
Would you like to join a small friendly team, helping to support people recover from a stroke at home?
The West Early Supported Stroke Discharge (ESSD) Team are looking to recruit someone to work 17.5hrs a week, covering maternity leave, to support the team with administration tasks and data collection and management. We are looking for someone to work 2-3 days through the week, but can be flexible on how the hours are spread and start and finish times, so this could be a great opportunity for someone with caring commitments, returning to work or looking to manage a work-life balance.
The ESSD service plays a vital role in safe, supported early discharge home from the Hyperacute Stroke Unit at the Cumberland Infirmary and the stroke ward at West Cumberland Hospital. We work with people in their own homes and local community to increase their function following a stroke. The service covers the ICC areas of Workington and Copeland and you will be working in the team's office base at Maryport Hospital. If you are flexible, reliable and organised with an interest in helping others then this is the job for you!
Main duties of the job
Please see the attached documents for a detailed job description.
You will support the multi-disciplinary ESSD Team of Occupational Therapist, physiotherapist, Rehabilitation Assistants and Team Lead with administration tasks including:
1. Processing and documenting referrals into the service. Triaging referrals by need and urgency.
2. Liaising by telephone or email with hospital wards, other NHS teams, GPs, Adult Social Care services, third sector organisations and patients and their carers. Act as first point of contact for anyone telephoning the team office.
3. Planning and booking team assessments and visits in electronic diaries, creating weekly timetables for patients.
4. Writing discharge letters, completing referrals to other services, updating patient documentation, taking minutes in meetings, collating service data, completing local and national data and performance audits.
5. Staff management tasks such as processing annual leave, sickness absence, appraisals.
6. Ordering supplies and equipment for team and patients.
7. Carry out appropriate health and safety tasks relating to team's work and office environment.
You will need an ability to work well with minimal supervision, good verbal and written communication skills and flexibility to respond to a fast-changing caseload.
Working for our organisation
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time':
* Being a clinically led organisation
* Quality and safety at the heart of our Trust
* A positive patient experience every time
* A great place to work
* Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Detailed job description and main responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed.
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
* Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
* If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:
* Junk Mail is checked regularly.
Disclosure and Barring Service:
On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.
The changes mean that:
* youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure.
* the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.
If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.
Unlock – Tel: 01634 247350, email advice@unlock.org.uk or complete the online form on the Unlock website.
The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.
Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.
As part of one of the largest employers in the UK NCIC future employees will have also access to the following benefits:
* A lease car may be available for this position; further details will be provided upon appointment if applicable.
* 27-day holiday scheme rising to 33 after 10 years.
* Access to NHS discounts with retailers and leisure companies.
* EAP (Employee Assistance Programme) - a free, confidential counselling and information service to assist with personal or work-related problems.
These schemes are subject to availability.
Person specification
Other requirements
* Promote equality and value diversity.
Personal circumstances
* Flexibility to work variable working hours.
* Full driver's licence.
Skills and aptitudes
* Excellent communication and interpersonal skills.
* Excellent IT skills (proficient use of all Microsoft packages, e.g. Excel, Word, Outlook).
* Previous experience in an administrative call handling and patient facing post.
Qualifications
* NVQ 2 in Business Administration or Customer Service or equivalent.
* EDCL or equivalent.
Knowledge
* Working knowledge and understanding of the NHS and/or social care.
* Knowledge of medical/healthcare terminology.
* Experience of office/clerical procedures and practices, filing systems, use of dedicated computer systems and databases.
* Previous NHS experience.
* Minute taking skills.
* Previous knowledge of/experience of using EMIS.
* Previous knowledge of/experience using SILVERLINK.
* Previous knowledge of/experience using CHUB.
Employer certification / accreditation badges
Name: Lou Barratt
Job title: Team Lead
Email address: louisa.barratt@ncic.nhs.uk
Telephone number: 07811714352
Additional information: Please feel free to get in touch if you have any questions about the post.
If you have problems applying, contact
Address: South Parkhouse Building
Baron Way
Kingmoor Park
Carlisle
Cumbria
CA6 4SJ
Telephone: 01228936281
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