Job Description
Areas of Responsibility;
1. To monitor levels of Fleet & Transport compliance are continually met to the expected set standard and criteria in line with current legislation and DPD company policy, ensuring the DC operates compliantly.
2. To highlight and rectify any issues found with regards to fleet compliance and record written details of all issues found.
3. To liaise with Depot Management on a daily basis with regards to compliance levels. Ensuring the depot complies to procedures within the Fleet Compliance Manual including the completion of depot compliance summary reports.
4. To escalate to the Central Fleet Compliance management, if resolutions cannot be reached at depot level for compliance related issues.
5. To work collaboratively with the Regional Field Team to train staff at responsible depots to ensure that they have sufficient knowledge regarding compliance levels / roadworthiness of all vehicle types.
6. To liaise directly with Repair Agents and Bodyshops with regards to VOR issues within the depot.
7. To ensure all scheduled maintenance work on vehicles is booked in with repair agents in good time and is conducted within legal timescales for responsible depots.
8. Review all vehicle records within the depot, ensuring service and MOT schedules are met, and maintaining a legal standard across all the fleet.
9. To check compliance levels at designated Depot to ensure external audits are completed to the required standard.
10. To produce and submit Fleet Compliance Rating (FCR) scores at the designated depot
11. Identify key areas and causes of vehicle damage and work with the depot management to reduce damage sustained
12. Ensure depot weight checks are completed as per the Fleet Procedure Manual
13. Ensure that all vehicles are kept safe, legal and reflect good corporate image, including reporting of all damage as per company procedures and correct management of the 21 day process
14. To ensure ODF own van approvals and ODF leased vehicle termination are completed in a timely manner
15. Support ODF Relationship Managers with disputes against recharges.
16. Carry out Transport checks and identify areas of concern with vehicle movements with the site.
17. Hold regular meetings with Repair Agents and Depot Management.
18. To complete all outstanding infringements with C+ E drivers, for both the Depot and Transport.
19. Induction of all new agency drivers at the site are completed, ensuring the driver is legal and safe to enter the public highway, standards to be set by the Transport Team.
20. Introduce all new LGV drivers to the business for the DC, checking relevant documents to ensure a safe and legal entry.
21. To provide vehicle rental support options to the designated depot
22. Maintain and review all Tachograph records, and provide the advice and training to upskill the LGV drivers to avoid infringements.
23. To support the depot management to delivery a safe environment for anyone entering the designated depot
24. Operator Licence responsibilities - nominated person on the operator licence for the area of the designated depot
Key Measures of Performance
25. Monthly, quarterly, bi annual and annual Fleet Compliance Rating submissions fully completed and made within timescales
26. Depot performance in terms of Fleet Compliance Rating at responsible depots with evidence of non compliant areas being raised in writing
27. Adherence to vehicle safety inspection and MOT timescales within responsible depots
28. Project Libra performance targets for 21 day notices and reductions in terminated debt being achieved
29. Build strong, collaborative working relationships with all depot personnel
30. Cost performance of repair / depot R&M
31. Operational compliance in terms of weighing exercise, fleet checks and defect compliance (R&M provider)
Qualifications
To be successful in this role you will evidence substantial experience in managing a diverse commercial fleet from vans through to articulated vehicles. Extensive knowledge of the Operator Licence system and the legal obligations that come with running a fleet.
You will also be able to audit to a high level of consistency, support the operation and management team to ensure the depot complies to procedures within the Fleet Compliance Manual. Able to manage vehicle repair and maintenance/ bodyshop contractors to ensure quality of repairs are carried out, manage vehicles off the road and incorporate that the fleet is operated in line with current legislation to roadworthiness and our corporate image.
You will have good communications skills, and ability to demonstrate effective management in supporting the depot to operate an efficient, effective and legal fleet.
It is essential that you have an International Management CPC, IOSH or similar qualification, C+E driving licence.
Additional Information
We recognise that our people are at the heart of our business, without them we wouldn’t be able to deliver our award-winning service to millions of customers across the country each day. It’s important to us that we demonstrate our recognition of you in providing you with more than just a salary and job stability. To name but a few…
32. Holiday trading
33. Enhanced maternity and paternity package
34. Free life assurance of 4 x salary on joining the pension scheme
35. Free onsite car parking for all employees
36. Health Kiosks visiting every location
37. Vitality at Work
38. Discounted shopping from ’s of retailers including up to 5% off supermarket shopping
39. Milestone Days off to celebrate with your family and friends
40. For employees who regularly use a screen as part of their job we offer free eye tests and support with the cost of glasses