Job Description: Fleet Manager
Location: Mid Sussex
Reports to: Managing Director
Job Summary:
The Fleet Manager is responsible for the day-to-day management of the fleet, both Company owned and hired vehicles, ensuring availability to meet the demands of the business while maintaining adherence to current transport, Health, Safety, and Environmental Legislation.
Job Responsibilities:
1. Actively research, identify, and select suitable and efficient vehicles, on approval from the MD, as demand requires.
2. Arrange installation of Chapter 8, trackers, and boarding out of all new vehicles.
3. Control and allocation of all vehicles for new starters.
4. Arrange new vehicle registration numbers to be added to i-Auditor.
5. Obtain and maintain the company's Restricted O-Licence.
6. Undertake recorded inspections on all vehicles prior to issue.
7. Control and maintain Fleet Insurance.
8. Add all vehicles to the Company accounts for the Dart charge, TFL system, and AA breakdown cover.
9. Provide a programmed control of servicing and maintenance of all owned and hired vehicles.
10. Control all breakdowns, faults, servicing, and MOTs of Company owned vehicles, actioning any minor faults within 24 hours.
11. Coordinate resolution of all breakdowns, faults, and servicing of leased vehicles with Enterprise, actioning any minor faults within 24 hours.
12. Review vehicle and plant inspection log forms on i-Auditor daily and close out all issues raised following inspections of vehicles.
13. Monitor and investigate any negligent damage, liaising with the Finance department for the cost of repair/replacement to be recharged to the vehicle driver/liable person/Company.
14. Coordinate replacement of damaged vehicle parts.
15. Prepare vehicle documentation for clients and regulatory bodies audits.
16. Maintain a stock of spare consumable parts for vehicles (e.g., side mirrors, indicator housing).
17. Perform any other tasks that may reasonably be required in line with main duties.
Knowledge and Skills:
1. Experience and knowledge in the control of vehicles.
2. Experience in the transport industry with knowledge of Department of Transport Legislation and guidance notes.
3. Initiative, ability to work alone, and overcome challenges to meet deadlines.
4. Analytical mindset and good problem-solving skills.
5. Proven team leader with the ability to engage at all levels of the company.
6. High standard of written English and good communication skills, including a professional telephone manner.
Education and Qualifications:
1. Transport Manager CPC (not essential).
2. Manual Handling.
3. Emergency First Aid at Work.
4. Full Clean UK Driving License.
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