Company Description
At Project Group, we create beautiful spaces for people to live, learn, work, and socialise in. Our extensive experience has shaped our design-led approach, working across several key markets, including student accommodation, build to rent, co-working, co-living, PRS, hotels, office, and public sector. With a dedication to delivering outstanding projects across the UK, each business within the Project Group brand – Project Studio, Project Interiors, Project ff&e, Project Furniture & Project Furniture Residential span every aspect of creative and innovative design, furnishing and fit-out, through to supply chain management and project aftercare. Project Group are an Equal Opportunities Employer and are a registered National Living Wage & Disability Confident Employer / Organisation.
We are all about delivering exceptional results for our clients – it’s what drives us. We are committed to excellence with every single project we take on and you will see we place the utmost importance on the following:
We create the very best designs and consistently embrace new and innovative approaches.
Our clients’ requirements are paramount. We always provide our clients with the very best products, value and service, delivering these with the utmost professionalism and integrity. We collaborate with our clients, colleagues and suppliers, ensuring that we are strong, energetic team members at all times, creating open and mutually beneficial relationships.
Role Description
This is a full-time on-site role as a Bid Co-Ordinator at Project Furniture in Darlington. The role is to assist the sales estimating team in identifying suitable bid opportunities, engage with key stakeholders to ensure compliant and comprehensive bids are submitted to deadlines.
Key Responsibilities:
* Manage and maintain portals and download and file enquiries in line with Company Procedures.
* Complete and file Enquiry Sheet.
* Assess enquiry documentation which can include drawings, specifications, employers’ requirements, NBS, etc.
* Involve Key Stakeholders, prepare tender pack to aid decision making.
* Create and issue enquiry packs to existing supply chain partners to allow completion of quotes. This can be in the form of bill of quantities, specifications, drawings, visuals, etc.
* Manage the workflow of all bid and quotes through the department, highlighting any slippage and managing deadlines.
* Preparation of quotes where needed.
* Expedite pricing requests.
* Analysis and assessment of completed enquiry packs from supply chain partners.
* Assist with the development of our supply chain by identifying potential new suppliers.
* Attend supplier meetings where applicable.
* Attend pre and post tender meetings with clients to discuss our quote.
* Assist with the design, procurement and installation of any samples/sample rooms which may be required.
* Preparation of supplementary documents to assist with the bid process. This could be 3D visuals, specification booklets, mood boards, etc., engaging internal and external resources where necessary.
* Collate Quality responses from Group Library or compile outline response for specific responses.
* Collate information relating to customer accounts.
* Carry out pre-checks on new customers with accounts and identify any financial risk.
* Follow up submitted quotes with a view to securing the orders.
* Manage showroom bookings for clients and suppliers.
Skills and Qualifications:
* Time management.
* Clear and focused communication.
* Industry/Product knowledge preferable.
* Client facing skills.
* Comfortable working with Excel and numbers.
* Basic understanding of contractor tender packs would be advantageous.
* Experience of delivering a bid/process management understanding.
What we can offer you:
* A Competitive Basic Salary.
* 25 Days Annual Leave + Bank Holidays.
* Competitive Benefits.
* Sponsored Subscriptions & Memberships.
* Continual Professional & Occupational Training & Development.
* A Friendly Working Environment.
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