One of my local government clients are currently recruiting an experienced Business Support Officer on a temporary basis. This is a 3-month minimum contract with the possibility of the role being extended further to work Monday to Friday 9:00am to 5:00pm.
Hybrid working role where, however, you will be required to attend the office 2/3 times a week.
Overview:
1. To provide efficient and professional day to day administrative support to the Children and Young People department.
Responsibilities:
1. Acting as the first point of contact within the Business Support Team, maintaining professional communications with internal and external stakeholders by taking responsibility for all post/telephone/email queries and handling them as appropriate.
2. Dealing with all administrative tasks required to ensure the department runs smoothly, including financial procedures, such as raising purchase orders and invoices, processing client payments, in adherence to council financial procedures and processes.
3. Ensure service providers' queries are dealt with in a timely manner and be the link between internal departments and the provider.
4. Provide administrative support for panels and meetings across the department including scheduling, room bookings, sending notifications and invitations, preparing / circulating papers and taking accurate minutes.
5. Develop a professional relationship with internal and external panel members, providing administrative support and following up on queries / actions where necessary.
6. Monitor shared mailboxes to ensure queries and requests are dealt with in line with statutory deadlines.
7. Update and maintain spreadsheets, provide reports and assist in compiling information such as statutory returns.
8. Prepare files for viewings by internal and external stakeholders in line with Data Protection.
If you are interested in this vacancy, please send your CV to Jahker Miah from Coyle Personnel Ltd.
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