Admin Assistant
Are you a dynamic and proactive individual with a knack for multitasking and a passion for continuous improvement? Join our team as an Administrative Assistant, where you'll be at the heart of our operations, providing essential support to our Group Coordinators and Engineering teams.
As a key player in our organization, you'll bring your independent thinking, positive attitude, and ability to thrive under pressure to boost team morale and streamline our processes. If you're ready to make a significant impact and grow with us, we want to hear from you!
Your next role
Join us and be surrounded by exceptional opportunities in an environment alive with innovation and possibility. Your new team has a willingness and curiosity to see possibility and potential in everything – from the most iconic projects to our everyday conversations.
* This is an extraordinary opportunity to contribute to our fantastic Business Support team.
* Buro Happold has a clear strategic plan, strong learning culture, and entrepreneurial mindset that will allow you to thrive.
* You’ll be part of something bigger than us all where sustainability, equity, social and performance outcomes matter.
Key duties
* General administration (photocopying, scanning, printing, binding).
* Arranging business travel and handling visa/passport applications.
* Monitoring GC mailbox and managing urgent requests.
* Typing and modifying correspondence and documents.
* Assisting with project and non-project document control.
* Supporting team meetings (booking rooms, arranging refreshments, preparing agendas, taking minutes).
* Setting up meeting rooms and resolving technical issues.
* Maintaining office databases and email distribution lists.
* Producing and formatting PowerPoint presentations.
* Ordering business cards.
* Coordinating new starter arrangements (equipment, desk bookings, inductions).
* Assisting with overflow work (updating organograms, formatting reports).
* Performing additional tasks as needed.
Your skills and experience
* Excellent computer and IT skills including; Word, Excel, PowerPoint, SharePoint and Teams.
* Experience of setting up and maintaining administrative procedures.
* Good communication skills.
* Confident, proactive character, with the ability to take the lead in challenging situations and problem solve.
* Must be adaptable and open to change.
* High level of attention to detail.
* Experience of working with all levels of seniority.
* Solid foundation of office experience.
* Working to multiple deadlines.
* Experience of supporting large teams and working across offices.
* Experience of supporting a team of people as well as working on a one-to-one basis.
What we offer you
* Hybrid working arrangements.
* Attractive salary and benefits package including life assurance and income protection.
* Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements.
* Generous company pension scheme.
* Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts.
* Enhanced parenthood leave policies.
* 3pm finish on the last Friday of the month.
* A strong commitment to your continuous development.
Apply now and be where exceptional is everywhere.
A place for everyone
Buro Happold values individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.
We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry.
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