Job Title: HR Coordinator
Job Summary:
HR operations is at the heart of our culture and people team, and we are delighted to announce a brand new opportunity to be part of this collaborative and high performing area of our business. We are looking for a HR Coordinator to provide the highest level of HR operational support to our global team. If you are process driven and people focused with the ability to communicate with stakeholders regularly and effectively, then apply today!
The ideal candidate would speak either one or more of the following languages: German, French, or Spanish. This is preferred but not essential.
Human Resources Operations
* Support with the end to end process for new joiners from issuing contracts to liaising with third party benefits suppliers to undertaking first day induction.
* Manage the end to end process for leavers.
* Manage all changes in terms for current employees.
* Provide comprehensive support to the business partners and their specific business areas.
* Provide advice and guidance to employees on HR operational procedures and practices.
* Maintain accurate and orderly employee records and files on all employees.
* Manage all processes associated with absence and leave including maternity, adoption and paternity leave, flexible working requests, holiday, and sickness.
* Responsible for managing the global HR inbox, ensuring that all SLA’s are met and that queries are managed appropriately.
* Ensure the HR systems are up to date by inputting information in a timely manner.
* Participate and support in team projects as required.
Generalist
* Support with the end to end process for all benefits administration and maintain accurate records, as needed.
* Provide support with payroll queries, as needed.
* Provide support related to payments/invoices; general point of contact for accounts payable queries.
* Support on HR operational requirements for internal and external audits.
* Be a HR system super user for our core HR system.
Reporting/Analysis
* Prepare HR reports, metrics, and analysis according to requirements.
* Provide analytics and HR documentation for management.
* Manage headcount information for leavers, starters, and movers.
Other
At Beazley, we are committed to doing the right thing because it is the right thing to do. It is important that within all your interactions both internally and externally, you adhere to this principle through the adoption of Beazley’s core values and behaviours – PIED and Being Beazley.
* Adopt the Beazley culture of Professionalism, Integrity, Effectiveness, and Dynamic that contributes to an internal environment of teamwork and promotes a positive brand image and experience to our external customers.
* Comply with Beazley procedures, policies, and regulations including the code of conduct. Undertake training on Beazley policies and procedures as delivered by your line manager or the Talent Management development or assurance teams (compliance, risk, internal audit) either directly, via e-learning or the learning management system.
* Display business ethics that uphold the interests of all our customers.
* Ensure all interactions with customers are focused on delivering a fair outcome, including having the right products for their needs.
* Comply with any specific responsibilities necessary for your role as outlined by your line manager or the Talent Management or assurance teams (compliance, risk, internal audit) and ensure you keep up to date with developments in these areas.
* Carry out additional responsibilities as individually notified, either through your objectives or through the learning management system.
Personal Specification:
Education and Qualifications
* BA preferred.
Skills and Abilities
* Very strong attention to detail.
* Accurate and numerate.
* Computer skills – excellent working knowledge of MS Office, including Excel.
* Process orientated.
* Ability to manage time, meet deadlines, and prioritise.
* Able to work effectively under pressure.
* Good communicator.
* Strong influencing skills.
Knowledge and Experience
* Experience in administration.
* Experience of working in a Human Resources environment would be desirable.
* Customer service experience.
* Experience of administering assessments & online tests is advantageous.
Aptitude and Disposition
* Positive.
* Enthusiastic.
* Proactive.
* Self-motivated, flexible.
* Customer and business focused.
* ‘Can do’ approach.
* Team player.
Competencies
* Achievement driven.
* Managing resources effectively.
* Self-starter.
* Integrity and empathy.
* Customer focused.
* Initiative.
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