Reference: office administrator_1730720498
Posted: November 4, 2024
Fawkes & Reece are working with a successful and growing house builder, based in Liverpool. They are looking to expand and seek a competent office administrator to work closely with their commercial team.
Duties & Responsibilities:
* Create and maintain filing and database records, ensuring they are current, accurate and compliant with relevant policies and procedures.
* Compile information and prepare documents in a variety of formats including copy and audio typing, formatting and review.
* Support budget management activities; including processing invoices and monitoring expenditure against budget as required.
* Oversee the placing of consumable orders ensuring goods are receipted and invoices are processed in accordance with procedures to ensure that sites are adequately resourced.
* Perform other general clerical duties to support the service, e.g. photocopying, reception duties, resolving queries from colleagues and mail handling.
* Liaise with the facilities team on any required repairs to the office.
* Support the commercial and sales department with the setup of new subcontractors and sales suppliers.
* Support recruiting managers with any requirements associated with new starters including office induction, PPE ordering, IT equipment etc.
* Manage the receipt, recording and distribution of mail.
* Manage the receipt of general phone enquiries.
* Prepare meeting minutes for key meetings including land, build sales, DTMs, customer care etc. Attend site where required.
* Manage the booking of meeting rooms in the office.
* Manage the payment of rent, council tax and utility bills for the office.
* Undertake general office management duties where required as directed by the senior management team.
* Support the senior management team to ensure that health and safety requirements relating to the office are met. Liaise with Riverside facilities and health and safety team where applicable.
* Contribute to the continuous improvement of processes and procedures.
* Attend and contribute to training courses as required.
* Respond flexibly to any necessary changes in work priorities and undertake other duties when required to support the effective operation of the business.
What you will require:
* Demonstrable track record of providing administrative services.
* Experience of maintaining databases.
* Experience of organising meetings and liaising with suppliers.
* Proficient with Microsoft Word, PowerPoint and Excel.
* Ability to show initiative and propose solutions to issues identified.
* Results focused with the ability to take ownership of tasks.
* Excellent team player who can work flexibly to meet business requirements.
* Excellent attention to detail with the ability to work under pressure, deliver to strict deadlines and manage conflicting priorities.
* Customer focused with excellent written and verbal communication skills, with the ability to work at all levels within the business.
Additional Information:
* The role will be exposed to sensitive information, therefore the role holder is expected to maintain levels of confidentiality at all times.
* In order to fulfil the requirements of this role, you will be required to work flexibly during the hours of operation.
* The role holder is expected to be committed to equal opportunities and to promote non-discriminatory practices in all aspects of work undertaken.
If you are interested in this role and your experience is suited, please apply below.
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