Document Controller
Main Contractor - Commercial Refurb & Fit out
£35,000 - £43,000 DOE
Projects Based (Central, West & South London)
Immediate Interviews
Our Client:
Reputable and market leading commercial refurbishment and fit out contractor, offering over 60 years of valuable experience. Specialising on build and design of projects ranging from £500k to £35m. Offering bespoke, high-end Refurb, Fit out, Alterations and Extensions on:
* Offices
* Restaurants, Cafes & Shops
* Schools & Student Accommodations
* Sports & Leisure Facilities
* Healthcare Wards & Clinics
Document Controller Responsibilities:
The current opening relates to the day to day management of Document Control and Project Coordination/Admin on sites located in various London locations. The extent of role expectations will vary depending on the size, complexity of the project. You will report into the site Project/ Senior Project Manager.
Essential DC requirements:
* Ideally 2/3 years Aconex EDM experience.
* Document/Admin support experience for main contractor.
* Capable of overseeing more than one project at one time.
* Comfortable overseeing and running large schemes as Document Control lead.
* Flexible mentality and happy to visit sites in and around London.
DC Duties include:
* Ensure the project document control related tasks delegated by the Project Manager are suitably completed in preparation for site mobilisation and later handover (Project Commencement / Handover Checklists).
* Establish and provide training for ACONEX (project agreed DC system) to site team / Sub Contractors and Consultants to ensure each organisation / individual is suitably aware of system use and expectations.
* Champion project document control standards, systems, efficient flow of documentation, handover and close-out related to the project to ensure consistency.
* Create and maintain users on project electronic document control / defects management systems (Aconex, Plexus and SnagR).
* Ensure all drawings/documentation are correctly identified, distributed and filed/stored using agreed document control system and based on a project specific distribution matrix / chase responses particularly including consultant responses on Contractor Design information.
* Track and chase outstanding RFIs responses & outstanding Technical Submittals responses.
* Log CVIs / CAIs, site instructions received.
* Archive project systems data at project Handover.
* Support monthly cross project Document Control / Project Administration health checks assessments.
Project Coordination & Administration:
* Ensure the project administration related tasks delegated by the Project Manager are suitably completed in preparation for site mobilisation and later handover (Project Commencement / Handover Checklists).
* Set up hard copy site records folders for site office.
* Ensure set up of the electronic records folder system for the project.
* Champion and health check placement of records in the project electronic and hard copy filing system.
* Create and maintain project directory throughout project in tandem with Plexus contacts system.
* Ensure new contacts are captured on the directory as the project progresses.
* Manage project outlook diaries and meeting room co-ordination / catering for meetings where required.
* Support production and issue meeting minutes.
* Support on-boarding of new Collins staff to the project.
* Collate and maintain a record of holiday requests using central chart.
* Snagging - create users on SnagR and demonstrate how to use.
* Assist in the preparation, collation and issue of project reports and registers.
* Act as point of contact for external reprographics and courier provider.
* Collate stationary / cleaning products requirements for the project and order from Head Office.
* Collate PPE and welfare item requirements and order from Safety Signs.
* Populate H&S notice board if no Logistics Manager is in place.
* Scan in inductions and signing in sheets monthly and retain in Egnyte.
* Collate information for Smartwaste including request meter readings and track mileage of deliveries to site.
* Order equipment for site including IT equipment such as printers, waste paper recycling facility, water dispenser and fruit drop.
* Print and laminate signage based on planned logistics / Health & Safety requirements.
* Register operatives on site access arrangements throughout project if no Logistics Manager is in place.
* Collate and issue information for newsletter.
* Organise charity / local engagement events etc. for Considerate Constructors Scheme.
* Chase outstanding O&M uploads.
* Organise project celebrations.
Health and Safety:
* Ensure you support the maintenance of Health and Safety standards on site and that a safe environment is provided at all times.
* Ensure the retention and collation of SKA, BREEAM, and Leed required information through Smartwaste.
General Company Duties:
* Attend general client events as and when required.
* Attend specific project events as and when required.
* Assist with the external promotion of the company.
* Assist with staff development as and when required relating to Document Control.
* Assist with maintaining the company ethos and management style as the business progresses.
* Comply with all quality procedures.
* At all times consider environmental issues.
* In conjunction with company staff, ensure the compliance with ISO 9001, 14001 and OHSAS 18001.
* Agree and progress personal development appraisal targets and actions.
This is a fantastic opportunity to work with a rewarding and ever growing main contractor. If this role is of interest please APPLY NOW to avoid disappointment.
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