Main Purpose of Job:
To provide high quality and professional administration support to the Contract Managers, Site Staff and colleagues.Key Duties and Responsibilities:
* Working directly with the Contracts Managers.
* Assisting Contract Managers with all project related administration.
* Obtaining quotes from suppliers.
* Placing orders/call-offs for projects and ensure Procurement Schedule is adhered to.
* Creating H&S files, risk assessments and method statements
* Producing and continuously updating O&M manuals ensuring certificates are registered with appropriate authority.
* Deal with in-coming Pre-Qualification Questionnaires (PQQs) and maintain existing approved status with our clients
* Managing the Sub-Contractor Database, keeping Supplier Insurances up to date etc
* Assisting with the maintenance of office systems, including data management, databases, spreadsheets and filing
* Provide administration support to the Directors and Administration Team Leader
* Liaising with the design team.
* Maintaining office diary system and client database.
* Monitoring e-mails for nominated members of staff when they are not in the office.
* General administrative and office duties.
* Screening phone calls, enquiries & requests, and handling them in an appropriate manner.
General (duties shared with rest of Admin Team):
1. Help with providin...