Are you looking for a role in higher education administration with a blend of operational policy tasks? Are you proactive, organised with good time management? If so, Signature Recruitment is excited to offer an Operations Officer role for our client, an impressive London university. This position is full time and after the initial training period offers a hybrid working arrangement. The position starts immediately for six weeks with the possibility to extend.
As an Operations Officer in this London university, you will be reporting to the Post Graduate Programme Manager of Biosciences. You will have experience in reading and understanding policy to support the Programme Manager, PHD students and graduate Teaching Assistants. In addition, there will be an element of working with students to explain systems and procedures, answering their queries, checking work plans and accurately entering data onto the university system. As well as this, you will offer administrative assistance including inbox management and organisation and supporting of meetings and events.
Operations Officer Key Responsibilities:
* Providing high quality assistance to the Faculty Office – this includes complex inbox management, meeting coordination, providing briefing documents and background materials
* Organising and supporting meetings and other events, arranging logistics, preparing the agendas, writing the minutes and coordinating follow-up action as required
* Supporting day-to-day financial matters, such as purchase orders, expenses, invoices and managing and reporting on budgets
* Providing information to staff and students on university and external regulations and policies
* Working with Communications & Marketing to promote and raise the profile of the academic work of the faculty
* Assisting with other administrative tasks in order to ensure the smooth running of the faculty and wider university including for example, support for the recruitment of staff
Operations Officer Key Skills:
* Higher Education experience with Policy and Data Management experience
* Strong written and verbal communication skills which demonstrate an ability to communicate professionally with all stakeholders, internally and externally
* Good organisational skills with a methodical approach to work. Good attention to detail ensuring tasks are completed effectively and efficiently
* Highly proficient IT skills – Microsoft packages including Outlook, Word, Excel, PowerPoint, SharePoint and Teams
If you are personable and proactive with experience higher education and policy work, then please apply today!
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