Job summary This is a part time post, 16 hours per week. The job-holder is able to work flexibly across the week, including evenings and weekend working, subject to agreement with the Clinical Director. The working pattern will be such as to ensure availability to attend the monthly PCN Board meeting. The job-holder will be required to split their working time between remote working from home and some days or part thereof working on-site at one of the 4 practices. St Ives PCN St Ives PCN consists of 4 practices in St Ives and the surrounding smaller towns and villages serving a patient population of approximately 48,000. The PCN practices have agreed to work together to deliver the National PCN DES as well as other projects where collaboration would benefit all practices and their patient population. Working together innovatively with other local health and social care providers, we will develop the local health and social care system our shared patient population needs to ensure positive health and wellbeing outcomes. Mission Statement Application is by CV which should be submitted before midnight on 16.2.2025. Formal interviews will take place face to face at one of the PCN Practice sites on Thursday 27th February 2025. Main duties of the job The elements of the role fall under six key headings: Organisational - Human resources - Financial Management - Information Management and Technology - Estate Planning - Enhanced Access for patients The attached Job Description will provide you with detail for each of these headings. About us St Ives PCN comprises four practices, each with their own identities and characters - but with the shared objectives set out in our Mission and Vision statement. Working together innovatively with other local health and social care providers, we will develop the local health and social care system our shared patient population needs to ensure positive health and wellbeing outcomes. Date posted 19 January 2025 Pay scheme Other Salary £32,306 to £45,839 a year Pro rata for part time. Eligible for NHS Pension Contract Permanent Working pattern Part-time, Flexible working Reference number A5464-25-0000 Job locations c/o Grove Medical Practice Cromwell Place St Ives Cambs PE27 5JD The Moat House Surgery Beech Close Warboys Huntingdon Cambridgeshire PE28 2RQ Spinney Surgery Ramsey Road St. Ives Cambridgeshire PE27 3TP Orchard Surgery Constable Road St. Ives Cambridgeshire PE27 3ER Job description Job responsibilities This is a part time post, 16 hours per week. The job-holder is able to work flexibly across the week, including evenings and weekend working, subject to agreement with the Clinical Director. The working pattern will be such as to ensure availability to attend the monthly PCN Board meeting. The job-holder will be required to split their working time between remote working from home and some days or part thereof working on-site at one of the 4 practices. The PCN Manager is expected to have the experience and knowledge to enable them to effectively manage the following areas: Organisational Manage all projects on behalf of St Ives PCN, including the development of St Ives PCN as a limited company and ensure effective implementation Monitor and manage implementation of project work against relevant bid requirements and provide timely reports to funding bodies as required Co-ordinate and provide reports on PCN-wide contracting and quality work. Provide the first contact point for outside bodies contacting the PCN Attend the monthly PCN Board meeting and ensure that minutes are recorded and actions managed. Engage with external partners as agreed by the PCN board, particularly the Integrated Neighbourhood Board and streams of work. Convene meetings, prepare agendas and ensure distribution of minutes as necessary Facilitate development of PCN protocols and procedures, review and update as required Delegate work as appropriate to utilise the skills of colleagues from member practices Manage and develop PCN communication systems to ensure all practices are up-todate with PCN developments Support integration of administrative and management functions of member practices in accordance with PCN decisions Human Resources Work closely with the PCN Clinical Director to oversee the recruitment and retention of staff employed by the PCN and those employed on PCN projects Ensure that all PCN staff are legally and gainfully employed. Monitor skill-mix and deployment of staff Ensure that PCN staff have a suitable induction and are adequately trained to fulfil their role Ensure that there is an effective appraisal and monitoring system for PCN employees Support and mentor PCN staff, both as individuals and as team members where appropriate Implement effective systems for the resolution of disputes and grievances including the disciplinary system Keep abreast of changes in employment legislation Maintain up-to-date HR documentation (including job descriptions, employment contracts, DBS, mandatory training records, immunisation records and employment policies) Maintain adequate staffing levels to meet PCN commitments Financial Management Manage the PCN budget and seek ways to generate income as a provider organization. Monitor spend and allocation of monies received Understand and report on the financial implications of contract and legislation changes Process invoices for PCN expenditure, manage PCN accounts, submit year-end figures promptly and liaise with the member practices with quarterly financial updates Monitor cash-flow Manage the payroll for PCN staff, including reimbursement and expenses for staff employed on PCN business and maintain appropriate records Information Management and Technology Ensure that all PCN staff have access to appropriate IT equipment for their role. Continue the development of the PCN website, oversee the content, ensuring consistency with messages presented on individual practice websites. Keep abreast of the latest development in primary care IT including NHSE and ICS and ICB initiatives, and regularly update the PCN Board. Motivate, support and monitor practice members in the use of IT Oversee targets and monitoring standards for integrated IT development Liaise with the NHSE and ICS and ICB regarding systems procurement, IT funding and national IT development programmes Estate Planning Produce baseline data on PCN estate and work with NHSE, ICS and ICB and PCN practices to develop practices or local NHS estate for PCN purposes. Liaise with managing agents and property-owning organisations on behalf of the PCN. Extended Access for patients Be pivotal in assessing and monitoring extended access care on behalf of the PCN as per the PCN DES. Job description Job responsibilities This is a part time post, 16 hours per week. The job-holder is able to work flexibly across the week, including evenings and weekend working, subject to agreement with the Clinical Director. The working pattern will be such as to ensure availability to attend the monthly PCN Board meeting. The job-holder will be required to split their working time between remote working from home and some days or part thereof working on-site at one of the 4 practices. The PCN Manager is expected to have the experience and knowledge to enable them to effectively manage the following areas: Organisational Manage all projects on behalf of St Ives PCN, including the development of St Ives PCN as a limited company and ensure effective implementation Monitor and manage implementation of project work against relevant bid requirements and provide timely reports to funding bodies as required Co-ordinate and provide reports on PCN-wide contracting and quality work. Provide the first contact point for outside bodies contacting the PCN Attend the monthly PCN Board meeting and ensure that minutes are recorded and actions managed. Engage with external partners as agreed by the PCN board, particularly the Integrated Neighbourhood Board and streams of work. Convene meetings, prepare agendas and ensure distribution of minutes as necessary Facilitate development of PCN protocols and procedures, review and update as required Delegate work as appropriate to utilise the skills of colleagues from member practices Manage and develop PCN communication systems to ensure all practices are up-todate with PCN developments Support integration of administrative and management functions of member practices in accordance with PCN decisions Human Resources Work closely with the PCN Clinical Director to oversee the recruitment and retention of staff employed by the PCN and those employed on PCN projects Ensure that all PCN staff are legally and gainfully employed. Monitor skill-mix and deployment of staff Ensure that PCN staff have a suitable induction and are adequately trained to fulfil their role Ensure that there is an effective appraisal and monitoring system for PCN employees Support and mentor PCN staff, both as individuals and as team members where appropriate Implement effective systems for the resolution of disputes and grievances including the disciplinary system Keep abreast of changes in employment legislation Maintain up-to-date HR documentation (including job descriptions, employment contracts, DBS, mandatory training records, immunisation records and employment policies) Maintain adequate staffing levels to meet PCN commitments Financial Management Manage the PCN budget and seek ways to generate income as a provider organization. Monitor spend and allocation of monies received Understand and report on the financial implications of contract and legislation changes Process invoices for PCN expenditure, manage PCN accounts, submit year-end figures promptly and liaise with the member practices with quarterly financial updates Monitor cash-flow Manage the payroll for PCN staff, including reimbursement and expenses for staff employed on PCN business and maintain appropriate records Information Management and Technology Ensure that all PCN staff have access to appropriate IT equipment for their role. Continue the development of the PCN website, oversee the content, ensuring consistency with messages presented on individual practice websites. Keep abreast of the latest development in primary care IT including NHSE and ICS and ICB initiatives, and regularly update the PCN Board. Motivate, support and monitor practice members in the use of IT Oversee targets and monitoring standards for integrated IT development Liaise with the NHSE and ICS and ICB regarding systems procurement, IT funding and national IT development programmes Estate Planning Produce baseline data on PCN estate and work with NHSE, ICS and ICB and PCN practices to develop practices or local NHS estate for PCN purposes. Liaise with managing agents and property-owning organisations on behalf of the PCN. Extended Access for patients Be pivotal in assessing and monitoring extended access care on behalf of the PCN as per the PCN DES. Person Specification Qualifications Essential Educated to good academic standard or demonstrated equivalent practical experience for the post Desirable Holds management qualification appropriate to the post Successfully completed or working towards completion of management training pertinent to the post Knowledge and Understanding Essential Good knowledge of managing people Effective communicator at all levels Desirable Good knowledge and understanding of Primary Care Knowledge of Primary Care Network contracts and obligations Understand the payment structures within Primary Care Networks Experience Essential Ability you plan and implement the delivery of new services. Ability to understand, analyse and interpret financial information To utilise personal initiative in the efficient and effective planning, organisation and coordination of workload Ability to coordinate and manage multiple workload priorities to meet deadlines Effective time management and skills in prioritisation Excellent communication skills with the ability to communicate orally and in written form complex matters in a confident and articulate manner which meets the needs of the audience Ability to manage and motivate staff, providing support and encouragement for ensure the delivery of a quality service and optimal performance Ability to build relationships with others, both within the organisation and externally, to enable and support collaborative working Desirable Relevant experience of GP IT systems Personal Attributes - Other Essential Positive and self-motivated to achieving results Team-focused work ethic Flexibility Full driving license Person Specification Qualifications Essential Educated to good academic standard or demonstrated equivalent practical experience for the post Desirable Holds management qualification appropriate to the post Successfully completed or working towards completion of management training pertinent to the post Knowledge and Understanding Essential Good knowledge of managing people Effective communicator at all levels Desirable Good knowledge and understanding of Primary Care Knowledge of Primary Care Network contracts and obligations Understand the payment structures within Primary Care Networks Experience Essential Ability you plan and implement the delivery of new services. Ability to understand, analyse and interpret financial information To utilise personal initiative in the efficient and effective planning, organisation and coordination of workload Ability to coordinate and manage multiple workload priorities to meet deadlines Effective time management and skills in prioritisation Excellent communication skills with the ability to communicate orally and in written form complex matters in a confident and articulate manner which meets the needs of the audience Ability to manage and motivate staff, providing support and encouragement for ensure the delivery of a quality service and optimal performance Ability to build relationships with others, both within the organisation and externally, to enable and support collaborative working Desirable Relevant experience of GP IT systems Personal Attributes - Other Essential Positive and self-motivated to achieving results Team-focused work ethic Flexibility Full driving license Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name St Ives Primary Care Network Address c/o Grove Medical Practice Cromwell Place St Ives Cambs PE27 5JD Employer's website https://www.grovemedicalpractice-stives.nhs.uk/patient-info/cookies-privacy-policy/ (Opens in a new tab)