Job Title: Project Administration/Support Officer Reports to: Project Support Lead Working Hours: Monday - Friday 37.5 hours per week Location: Orbital Office in ST15 0QN Occasional visits to customer sites with overnight stays may be required. Primary duties: · Responsible for the compilation, logging, sending and receiving of all incoming and outgoing project documentation, including data books, design packs, change control requests, BOMs, variation quotations, resource requests etc. · Perform project related administrative tasks such as photocopying / binding / filing and other ad-hoc tasks to support the Project Manager and Project Engineer. · Raising procurement requests in line with project plans, BOM updates and updates to material delivery dates when instructed by the Procurement department. · Participate in project update meetings and minute-taking when required. · Coordination of subcontractors, site welfare, 3rd parties and design approvers and appraisers etc. to ensure purchase orders are in place and up to date delivery/completion dates are communicated to all stakeholders. · Coordinate project update meetings including booking of meeting rooms and issuing invites to participants. · Liaising with internal and external stakeholders on a regular basis. · Take messages / handle all incoming telephone calls in relation to company business but most specifically in relation to the project(s) which you are supporting. · Act as the project point of contact for travel / accommodation requests within your project(s). Essential skills: · Good verbal and written communication skills. · Previous Administration-related experience in an office environment. · Desire to Progress. · Ability to prioritise workload and set deadlines. · Good working knowledge of the MS Suite of applications. (Such as Outlook, Excel and Word). · Ability to work within given deadlines as part of a team or individually. · Can-do attitude