Job summary
We are recruiting an Accounts Payable Manager in the VMD Finance Team.�
The Accounts Payable Manager plays a key role in ensuring the accurate and timely processing and payment of purchase invoices, completion of month end-processes, and providing support during interim and final audit of VMD Annual Report and Accounts. The role will report to the Financial Operations Manager.�
The Accounts Payable team is responsible for processing and analysing:
1. Purchase invoices from suppliers and the Government procurement card (GPC).
2. Staff expense claims, as well as advising staff on allowances.
3. Committee fees & expense claims.
4. Updating new suppliers and staff into Sage X3.
5. Processing weekly payment runs.
6. Reconciling the bank statement on a daily basis.
7. Other adhoc tasks.
Job description
Your main responsibilities will be to:
8. Control and monitor the end to end accounts payable processes.
9. Oversee purchasing transactions by reviewing expenditure has been recorded correctly and work to payment performance target of paying 90% of undisputed invoices within 5 working days.
10. Process payment runs on a weekly basis.
11. Reconcile creditors at month end and oversee monthly purchase prepayment and accrual schedules.
12. Build effective relationships with the Finance Team, the corporate services functions and the rest of the Division and Offices.
13. Complete Bank Reconciliation and allocate customer receipts in the accounting database.
14. Oversee monthly committee payroll.��
15. Oversee staff expenses, ensuring Defra T&S Policy is adhered to.�
16. Support the audit of VMD�s Annual Report and Accounts by providing audit evidence by the required due dates.
17. Support any other ad-hoc activities as requested.
18. Comply with ISO 9001 (quality management) and ISO 27001 (information security) standards, and GDPR and record management requirements.
19. Act corporately � meeting, role-modelling, embedding, and championing the corporate objectives set by the VMD.
Person specification
You must have experience outlined below:
20. Experience of leading and working in an Account payable team, with a good understanding of purchase ledger processes and procedures.
21. Team player, customer focused and able to effectively communicate with both internal and external stakeholders, offering advice and resolving queries.
22. Good organisational skills and the ability to prioritise and work accurately under pressure.
23. Excellent attention to detail and good analytical and problem-solving skills.
24. Good communication skills and ability to work as part of a team to ensure delivery of outputs.
25. Microsoft packages - Excel, Word, Outlook.
26. Understanding of accounts software although training will be provided for VMD accounting software, Sage X3.
Behaviours
We'll assess you against these behaviours during the selection process:
27. Managing a Quality Service
28. Working Together
29. Communicating and Influencing
30. Delivering at Pace
We only ask for evidence of these behaviours on your application form:
31. Managing a Quality Service
Benefits
Alongside your salary of �30,827, Veterinary Medicines Directorate contributes �8,930 towards you being a member of the Civil Service Defined Benefit Pension scheme.
32. Learning and development tailored to your role
33. An environment with flexible working options
34. A culture encouraging inclusion and diversity
35. A with an average employer contribution of 27%
36. Free onsite parking
37. Free eyesight test
38. Onsite gym
39. Access to a prayer room