JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Part Time 1300 - 1700 Monday to Friday
20 hours per week
There is a requirement to work full time when your colleagues are on leave.
The Mailroom Coordinator is responsible for opening, sorting, and distributing incoming mail, collecting outgoing mail, and maintaining electronic logs and files pertaining to mail processing for the client.
Responsibilities
* Process, handle, and maintain records for all incoming and outgoing courier and mail and any other deliveries as required to ensure proper routing and labelling.
* Provide solutions to problems associated with special requirements such as bulk mail, large deliveries and other special needs.
* Maintain all mail stops and package rooms as appropriate.
* Research and follow-up with clients regarding tracking mail and/or packages.
* Perform mailroom and loading dock inspections.
* Perform task specific job hazard assessments.
* Monitor inventory supplies and restock/order as required.
* Any other activities to support JLL and/or site operations. Including reception desk cover for periods of absence.
* Responsible for asset retirement processes.
* Actively support an environment of teamwork, cooperation, performance excellence and personal success.
* Participate in the individual performance management program and personal development planning.
* Act as an ambassador for JLL by behaving consistently with cultural and ethical requirements.
Client Relationship
* Proactively develop and maintain client relationships and provide exceptional customer service as reflected by client feedback ensuring that expected service levels are achieved.
* Comply with all requirements of the client contract and meet or exceed Key Performance Indicators.
* Support the day-to-day delivery of mail services on site in accordance with all agreed policies and procedures.
* Identify opportunities for improved operational standards to drive efficiencies (process and cost) and make recommendations to the assistant facility manager for consideration.
Location: On-site – Linlithgow, GBR
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
#J-18808-Ljbffr